Bid Coordinator

There’s a permanent opportunity for a Bid Coordinator to work within our established bids team here at Dalkia UK.

This role will be a hybrid role with expectations to work out of our London office at least 1-2 days a week. There will also be adhoc travel requirements to our other offices and sites.

The role requires a proactive, highly engaged individual to provide strong support to the bid team in respect of RFI and RFP responses, internal meeting set up, proposal support, presentation support, Library and case study organisation and other sales related activities.

The candidate will need to have a high level of attention to detail, writing skills, presentation, communication and stakeholder management skills.

The Role

• Administration of Bid Portals, distributing information received from potential clients to the correct members of the team and uploading our information, clarification questions and ultimately our responses.
• Work with the Bid Managers to run Bid Planners in terms of keeping track of the calendar, scheduling meetings and ensuring the correct stakeholders can attend and finding suitable locations when these need to be in person
• Keep the Bid Planner updated with clarification questions asked and received, written response progress, word counts of responses and lists of appendices
• Compile RFI / PQQ and SQ responses using the company information and Bid Library, where detailed answers are required engage with the Bid Writers to prepare these
• Keep Company Information and the Bid Library up to date from both past responses and engaging with the relevant departments to update statistics and other information
• Format documents in both client templates and our own documents
• Proof read and spelling / grammar check of documents
• Complete mini research projects into potential clients using the internet and any other sources to assist the team with gathering information ready for opportunities
• Take minutes in bid solutioning meetings

Benefits

• Additional earnings available through overtime - if wanted
• 25 days annual leave plus Bank Holidays, plus option to purchase an additional 5 days leave every year
• Pension with matched contributions between 6-8%
• Life Assurance
• Private Medical Insurance Single Cover on completion of 12 month' service, with the opportunity to pay for additional cover for partner/dependants
• Flexible Benefits Scheme – including eye care voucher, store discounts for major retailers, salary sacrifice electric car vehicle lease scheme, personal IT equipment loans, impartial financial/savings guidance
• Access to wellbeing programmes
• Company Sick Pay
• Employee recognition programmes which reward exceptional achievements
• Employee Referral bonus with generous bonuses for ‘referring a friend’
• The opportunity to use one working day per year volunteering to help the local community
• Employee Assistance Programme - free, confidential 24/7 365 support on all lifestyle matters
• Smartphone/ Tablet, uniform, PPE

Qualifications and Experience Required

• Excellent communication skills, with internal and external stakeholders;
• Able to be innovative and complete research, with excellent attention to detail;
• A team player, prepared to work at varying levels when needed.
• Approachable and proactive
• Responsive and Conscientious
• Strong engagement skills
• Taking ownership of tasks through to completion
• Previous experience in bid administration
• Experience in service related industry (desired)
• Management of on-line Portals, PQQ’s and tender processes
• Library creation and management
• Strong IT skills and knowledge of MS Office, Excel, Word, Powerpoint
• High level of writing and formatting skills
• Self-motivated

At Dalkia, we are committed to equity, diversity, and inclusion. We ensure that every applicant is treated fairly and respectfully throughout our selection process. If you require any adjustments, please inform us in confidence. Our talent acquisition team is here to assist you.

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