Bid Coordinator

Location: Bracknell, Berkshire or Dartford

Type: Full-time, Permanent

Salary: Competitive + Excellent Benefits

Hybrid Working: Up to 2 days per week from home after your first few months

About the role:

PiLON is seeking an experienced Bid Coordinator to join our work-winning team, supporting the delivery of high-quality, compliant and competitive tender submissions within the construction and social housing sector.

This role sits at the heart of the work-winning process. You will coordinate bid activity from the opportunity stage through to submission, taking ownership of smaller bids and defined elements of larger, more complex tenders.

Working closely with the work-winning team and internal subject-matter experts, you will ensure bid programmes are followed, information is gathered efficiently, documents are well-structured and professionally presented, and deadlines are consistently met.

This is a hands-on role suited to someone who enjoys managing moving parts, bringing structure to complex processes, and working with multiple stakeholders to produce strong, commercially focused submissions.

Key Responsibilities

• Take ownership of smaller bids and fee submissions, with support from Bid Managers/Writers where required
• Support major tenders by coordinating defined bid sections and workstreams
• Produce and manage bid plans, trackers, and supporting documentation
• Coordinate bid meetings, reviews, and progress sessions throughout the tender lifecycle
• Manage submission portals, clarifications, and bid communications
• Work with technical, commercial, and operational teams to gather high-quality bid content
• Edit, review, and quality-check contributions to ensure compliance, consistency, and clarity
• Produce and format professional tender documents and presentations, using InDesign or equivalent, where appropriate
• Support development of win themes, value propositions, and key messaging
• Maintain and continuously improve the bid library, templates, and case study content
• Review and develop project sheets and supporting materials to strengthen future bids
• Support wider business development and work-winning activity, including market and opportunity research

What We’re Looking For

• Proven experience in a Bid Coordinator, Bid Executive, or similar work-winning role
• Experience delivering bids involving multiple internal contributors
• Strong understanding of bid processes, tender compliance, and public-sector procurement
• Excellent organisational and coordination skills, with the ability to manage multiple live bids
• High attention to detail and a critical eye for structure, consistency, and quality
• Confident communicator, able to build relationships and constructively challenge when required
• Calm, solutions-focused approach when working under pressure
• Strong written and verbal communication skills
• High level of IT capability, particularly MS Word, InDesign or similar highly advantageous

Desirable

• Experience within construction, refurbishment, maintenance, or social housing
• Experience supporting public-sector procurement framework and regulated procurement processes

Why work with us? Here are some of the brilliant benefits you could get as a Bid Coordinator:

• 23 days of holiday per year, excluding Bank Holidays (+ get more days with length of service)
• Up to £2,000 reward for successful recommendations as part of our referral scheme
• Significant savings on daily shopping through our benefits portal
• A welcoming office, snacks, beverages, friendly colleagues and team socials throughout the year
• A supportive culture and a great team with exceptional talent and experience
• Trained Mental Health First Aiders support
• Annual training budget so you can focus on your personal and professional development and much more…

About us:

At PiLON, we're more than just a business. We are a trusted name in construction, known for our reliability and dedication to the quality of work. Specialising in planned maintenance and refurbishments within the social housing sector, we're excited to welcome you to our rapidly growing team. Apply today for an opportunity to create lasting legacies together!

Our customers come from all walks of life, and so do we. We hire great people from a wide variety of backgrounds, not just because it’s the right thing to do, but because it makes our company stronger. Taking our commitment to diversity seriously, we are proud members of the Black Professionals in Construction Network, a leading organisation focused on promoting inclusion in the built environment sector.

If you are driven, reliable, and aspire to make a meaningful impact, we want to hear from you. In return, you can expect support in achieving both your personal and career aspirations, as you'll work with a team that has a strong sense of motivation and pride in what we deliver.