Bid Coordinator

Who we are in a nutshell.

At BES Group, we pride ourselves on being the leading end to end risk management solutions provider in the UK and Ireland. That means it’s our job to help keep our customers assets’ legally compliant, operational and, above all else, safe. We’re able to achieve this with a team of only the very best, most talented people.

Our infrastructure division is crucial to the safety of key civil infrastructure across the UK and beyond. Our specialist team are experts not only in completing the most thorough inspections on critical structures such as railway bridges, but also in accessing some of the most challenging locations. From abseiling to diving, the skills and expertise of our team is impressive, meaning we can support our customers, no matter what.

What will you be doing?

As a Bid Co-Ordinator for BES Group, you will support the bidding process by managing emails, documentation, tender portals, project data, and internal coordination. You will help ensure information is accurate, up to date, and compliant with client and internal requirements across all bid-related activities.

You will:

• Monitor the bids inbox daily and update project status, ensuring pipeline remains accurate and up to date
• Manage tender portal updates, registrations, and downloads, ensuring all information is captured and filed correctly
• Maintain and update the bid library, ensuring all documents are accurate, consistent, and easily accessible.
• Coordinate and organise bid-related documentation, ensuring compliance with client requirements.
• Support Business Development Managers and estimators by providing timely updates and document control.
• Produce reports and maintain records of bid activity and statistics for management reporting.

As part of our team, you will get:

• A minimum standard starting salary of up to £28,000
• Company Pension Scheme
• Life cover
• Annual salary review
• 24 days annual leave rising to 25 days after 4 years’ service plus 8 bank holidays
• An extra day’s holiday to take on Christmas Eve each year
• Access to our holiday buy scheme
• Opportunity for flexible working
• Electric Vehicle salary sacrifice scheme
• Discounts and savings via our employee benefits portal
• Health and wellbeing support via our Employee Assistance Programme
• Company wide volunteering scheme
• Guaranteed fundraising support for your chosen charity

To join our team, you will need:

• Strong organisational and document management skills.
• High attention to detail and ability to ensure data accuracy.
• Experience working with document control or data management processes.
• Excellent verbal and written communication skills.
• Ability to work to strict deadlines and manage multiple priorities.
• Knowledge of pre-qualification questionnaire and invitation to tender processes.
• Proficiency in Microsoft Office packages including Word and Excel.

We want you to be you!

Our focus on diversity, equality and inclusion is here to stay.

Our team is made up of some of the most skilled and talented people and that’s what matters to us. At BES Group, we want our people to know that they can be their true authentic selves at work, it really is that simple.

What’s more, we are delighted to have pledged our commitment to the military community by signing the Armed Forces Covenant.

Go for it! Research suggests that some people tend to only apply for roles if they meet all requirements. If you don't meet every point above, but still feel like you could really help make a difference in this role, please apply, you might be exactly what we’re looking for.

To apply for this role, simply click “Apply”. We ask for some basic contact information and a CV or your LinkedIn profile, it’s that easy! Please note, successful candidates will be required to complete the relevant background checks as part of the recruitment process.

BES Group, where our people and our customers come before everything else.