Thank you for your interest in this vacancy!
We highly recommend reading our Tips on how to apply page to give you an insight on how applications are scored & shortlisted by our Recruiting Managers. These tips have been provided to give you a better chance of being shortlisted for our vacancies.
Please note that if you apply for a position with North Bristol NHS Trust, you may be contacted via TRAC or via email. This includes invites for job interviews. We therefore recommend that you regularly check your TRAC Account and email accounts including junk and spam folders.
Our job adverts may close as soon as sufficient applications have been received. Considering this, if you are interested in this role, please do apply as soon as you can.
Generative artificial intelligence (AI) describes algorithms that can be used to produce new content, including audio, code, images, text, simulations, and videos. It is developing all the time and is now being used as a support mechanism for all kinds of content-based creations. Please note the use of AI is monitored and if applicants have used it then they are required to declare this.
Job Overview
Ready to lead a dynamic team and make a real difference to patient care? As our Business Coordinator for the Integrated Discharge Service, you'll be at the heart of our busy discharge coordination service - helping patients get home safely and efficiently.
Based in our award-winning Transfer of Care Hub, you'll manage a dedicated team of administrators while coordinating the business processes that keep our discharge service running smoothly. This isn't just about paperwork - you'll be driving quality improvements, managing stakeholder relationships, and ensuring every patient receives the support they need for a successful discharge.
What makes this role special? You'll gain unique experience working across the entire healthcare system, from acute hospital care to community partnerships. Our IDS team is pioneering new approaches to discharge coordination, and you'll be central to developing and implementing these innovations.
We offer comprehensive management training, quality improvement development opportunities, and experience with various healthcare systems and technologies. You'll join a supportive, collaborative team where your leadership will directly impact patient outcomes and staff satisfaction.
If you're looking for a role that combines people management, business coordination, and meaningful patient impact, this could be your next career move.
Main duties of the job
In this vital role, you'll be the backbone of our Integrated Discharge Service operations, ensuring seamless coordination across all our administrative and business functions.
Your Key Responsibilities Will Include
- Leading and developing our administrative team - Managing dedicated staff members, conducting appraisals, and fostering a culture of excellence and continuous improvement
- Driving quality initiatives - Coordinating quality improvement projects, incidents, complaints and PALS enquiries, and ensuring we learn from every patient interaction
- Managing critical business processes - Overseeing Standard Operating Procedures, ensuring business continuity, and maintaining the high standards our patients deserve
- Performance monitoring and reporting - Analysing discharge data, tracking key metrics, and producing meaningful reports that drive service improvements
- Stakeholder coordination - Working closely with Transfer of Care Hub partners, clinical teams, and external agencies to ensure smooth discharge processes
- Systems management - Overseeing multiple IT platforms including CareFlow and Health Roster to ensure optimal workflow
Please See The Attached Job Description For Full Details.
This role requires strong leadership skills, analytical thinking, and the ability to thrive in a fast-paced healthcare environment. You'll need excellent communication skills and experience managing teams, with a passion for improving patient experiences through efficient processes.
Working for our organisation
Our Integrated Discharge Service is based in the innovative Transfer of Care Hub - a collaborative space where our teams work alongside community partners to coordinate seamless patient discharges. You'll be joining a service that's leading the way in integrated care, with strong partnerships across Bristol, North Somerset and South Gloucestershire.
We pride ourselves on our supportive team culture, commitment to staff development, and focus on innovation. Our IDS team is passionate about patient care and continuous improvement, working in a modern, well-equipped environment with access to the latest technology and systems.
North Bristol NHS Trust employs over 12,000 staff providing healthcare to the residents of Bristol, South Gloucestershire and North Somerset from our award-winning hospital building at Southmead. We are the regional Major Trauma Centre, and an internationally recognised centre of excellence in a range of services and major specialities. Our vision is that by enabling our teams to be the best that they can be, we will provide exceptional healthcare, personally delivered.
North Bristol NHS Trust values all people as individuals. We aim to be an anti-discriminatory organisation and are committed to building a team that represents a variety of backgrounds, perspectives, and skills. We welcome applicants from all underrepresented groups.
Detailed Job Description And Main Responsibilities
Please refer to the attached job description for full details of the main duties and responsibilities that the post holder is required to undertake.
Key Responsibilities
- Team Leadership and Management - Provide professional leadership to the administrative team, conducting supervision, appraisals, and performance management. Coordinate rotas, manage recruitment and induction processes, and support staff development.
- Business Process Management - Oversee all administrative processes, help create, review and maintain Standard Operating Procedures, implement business continuity plans, and ensure compliance with Trust policies and procedures.
- Quality and Performance Management - Generate and analyse quality and performance reports, monitor key discharge metrics, coordinate data collection, and support service improvement initiatives.
- Complaints, PALS and Incident Coordination - Manage the coordination and investigation of complaints, PALS enquiries, and incidents relating to IDS, ensuring timely responses and comprehensive tracking systems while supporting learning and improvement.
- Transfer of Care Hub Partnership Support - Work with ToCH partners on administrative aspects of discharge planning, support DRCR processes, and maintain effective communication with external stakeholders.
- Systems Management - Oversee multiple IT systems including CareFlow and Health Roster, ensure data quality and integrity, maintain information governance standards, and coordinate system training and support.
- Meeting and Communication Coordination - Provide administrative oversight for key IDS meetings, prepare agendas and minutes, coordinate communication between teams and external partners, and manage internal and external enquiries.
- Financial and Resource Management - Monitor administrative resource utilisation, support budget monitoring activities, coordinate procurement, and ensure cost-effective use of resources.
The role requires degree-level education or equivalent experience, substantial administrative and team management experience, excellent communication skills, and proficiency in IT systems and data analysis.
Person specification
Education/Qualifications
Essential criteria
- Degree level education or equivalent experience in business administration, healthcare management, or related field
Knowledge and Experience
Essential criteria
- Substantial experience in administrative or business coordination role with demonstrable progression and increasing responsibility
- Proven experience of successfully line managing a team of staff, including supervision, appraisals, and performance management
Desirable criteria
- Previous experience working within healthcare environment, preferably NHS
Skills and Qualities
Essential criteria
- Analytical skills with proven ability to interpret data and produce meaningful reports for management purposes
- Excellent written and verbal communication skills with evidence of working with multiple stakeholders
- Strong organisational skills with ability to manage competing priorities and meet deadlines
If you apply for this vacancy and have not received a communication from North Bristol NHS Trust within three weeks of the closing date, please assume that on this occasion your application has been unsuccessful.
Please note that North Bristol NHS Trust does not reimburse travel expenses relating to interview attendance.
If you feel you meet the requirements of the Disability Act / Two Ticks scheme and require further support/advice, please contact us on tel 0117 414 1151.
North Bristol NHS Trust are committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.
The successful applicant(s) will normally commence at the minimum of the scale unless they have previous NHS service at the same band. Progression through the scale is by annual increments.
At North Bristol Trust (NBT), we know diverse and inclusive environments lead to happier and healthier teams and improved patient care and outcomes. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong. We therefore particularly encourage applications from candidates who are currently underrepresented in NBT’s workforce at Band 8a and above. These include people from Black, Asian and minority ethnic backgrounds, disabled people and LGBTQIA+ people.
Please note that stringent pre-employment checks are undertaken on all successful applicants prior to commencement in post.
