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Job Title: Business Development Administrator
Location: London / Some Hybrid
Full time / 37.5 hours per week
Monday to Friday
Permanent
Salary Up to £32,000 dependant on experience.
We’re looking for a
Business Development Administrator to join our Business Development, Joint Ventures team based in London.
As a
Business Development Administrator, you’ll support the wider functions of the Joint Ventures team, including maintaining internal systems and procedures which ensure efficiency and accuracy across a range of day-to-day operations and large-scale projects. An excellent knowledge of Microsoft Office, especially Excel, PowerPoint, Outlook and Word.
Above all else, we’re committed to the care and improvement of human life. It’s this guiding vision that influences everything we do at HCA UK. From the CEO to the colleagues on the floor we all have a part to play in delivering exceptional care to our patients. Other’s may think this is just a role in our Business Development team, but to us, you’ll be part of a wider team with a unique sense of purpose, one that helps improve lives on a daily basis.
What You’ll Do
- Provide administrative support to the Business Development team as required.
- Coordinate meetings between business development managers and healthcare clients (e.g., GP practices, clinics).
- Manage calendars, schedule appointments, and prepare agendas for internal and external meetings.
- Act as a first point of contact for client queries, ensuring timely and professional responses.
- Assist in the preparation and distribution of client proposals, presentations, and contracts.
- Manage office duties and administrative related operations, including interdepartmental communication
- Assisting with projects, such as process improvement
- Prepare weekly/monthly reports for the team and leaders on business development progress.
- Support with market research and competitor analysis to inform strategy when required
- Liaise with multiple internal and external stakeholders to arrange Board and Shareholder meetings on a quarterly basis. Must ensure meetings are quorate, i.e. having the necessary number of people present for decisions to be allowed to be made.
- Responsible for sending meeting invites for quarterly meetings and syndications
- Managing the inbox which is the initial point of contact for 500+ consultants, the checking emails throughout the day and ensuring queries are answered in a timely manner. Responsible for answering general queries, and passing on more specific queries to the relevant team member
- Responsible for creating vendor accounts for all new shareholders in a timely manner.
- Responsible for sending distribution statements and dividend vouchers out via mail merge.
- Responsible for sending documents for signature via DocuSign
- Ensuring signature deadlines are not exceeded and signatories are kept to deadlines.
What You’ll Bring
- Demonstrative career experience in administration within a large corporate organisation (preferably healthcare)
- Diary Management and team coordination experience
- Exceptional IT Proficiency in Microsoft Office (Word, Excel, Power Point, Outlook, Teams)
- Be able to work collaboratively and at pace.
- Able to prioritise and manage challenging and often conflicting deadlines.
- Exceptional interpersonal, written, verbal communication skills
- A Customer and solutions focused approach to problem solving.
- Experience of financial administration, processing invoices setting up vendor accounts and maintaining spreadsheets and sending out statements.
Why HCA UK?
Originally founded over 50 years ago by Dr Thomas Frist, HCA has gone on to become one of the world’s leading healthcare providers. In the UK, we’re one of the largest providers of privately funded healthcare and have invested over £500 million in the latest treatments, technology, techniques, medication and facilities. Being part of a large multisite, established healthcare group we can offer you unrivalled opportunities for career progression through internal and external courses, as well as working conditions that prioritise both your mental and physical wellbeing.
Benefits
By caring for our employees, we empower them to provide exceptional care for our patients. That’s why we offer a host of flexible benefits that reflect the invaluable contribution they make every day. As a
Business Development Administrator, you’ll be eligible for:
- 25 days holiday each year (plus bank holidays) increasing with service, with option to buy or sell leave to suit you
- Private Healthcare Insurance for treatment at our leading hospitals
- Private pension contribution which increases with length of service
- Season Ticket Loan and Cycle to Work scheme
- Group Life Assurance from day one
- Critical illness cover
- Enhanced Maternity and Paternity pay
- Corporate staff discount for all facilities including Maternity packages at The Portland
- Comprehensive range of flexible health, protection and lifestyle benefits to suit you
- Discounts with over 800 major retailers
Culture and values
At HCA UK we believe exceptional care starts with our people. We celebrate the unique perspectives and different experiences each of us bring as we know that when you feel seen, heard and supported you can be at your best for our patients, and each other.
Our Mission Is Simple, Above All Else We’re Committed To The Care And Improvement Of Human Life, a Clear Statement That Extends To Both Our Patients And Colleagues. To Achieve This, We Live And Breathe Four Core Values
- Unique and Individual: We recognise and value everyone as unique and individual
- Kindness and compassion: We treat people with kindness and compassion
- Honesty, integrity and fairness: - We act with absolute honesty, integrity and fairness
- Loyalty, respect and dignity: We trust and treat one another as valued members of the HCA UK family with loyalty, respect and dignity
Reasonable adjustments
We believe everyone should feel comfortable to bring their full self to work and be afforded the same opportunities. As a Disability Confident committed organisation, we’re happy to discuss flexible working arrangements to suit your needs as well as offer reasonable adjustments throughout our recruitment process, and in the workplace, to anyone that needs them.
