Business Development Assistant

We are looking for a Business Development Assistant to provide BD administrative support to the BD Managers in the commercial disputes and private disputes practices, as well as the BD department. The role is Monday to Friday (working from the office on Tues, Weds and Thurs), permanent, full time.

Job responsibilities:

• Diary management – arranging meetings, bookings, and some travel, checking Outlook calendars, reminding re appointments and assisting in their preparation
• Typing correspondence, reports, spreadsheets, emails and other documentation
• Supporting the firm’s BD efforts by maintaining various databases such as the referral, pitch/tender and credentials trackers
• Carrying out market research and supporting the BD team with new business analysis/reports to help identify new opportunities for the firm
• Supporting on annual legal directory submissions
• Supporting on BD budget reports and liaising with Accounts team
• Co-ordinating meetings for line manager with fee-earners or with external consultants for ad-hoc projects
• Answering and initiating communications virtually and in person, with both the business services teams and with the fee-earners
• Assisting at events and corporate hospitality as and when required
• Capturing strategic client relationship information using InterAction CRM
• Assisting with producing collateral, such as brochures, pitches and videos
• Assisting with key business relationships and supplier contracts
• Attending BD meetings where appropriate to take notes and record actions
• File management, ensuring filing is up to date and correct and that information is easily accessible
• Further duties as required by line manager and the BD team

Job skills:

• Strong organisational and administrative skills, attention to detail and ability to work flexibly under pressure
• Ability to demonstrate excellent judgement and discretion regarding confidential and commercially sensitive information
• Excellent knowledge of Microsoft Office Suite (Outlook, Word, PowerPoint and Excel)

General skills:

• Well organised, uses initiative, prioritises appropriately, applies self, shows attention to detail, manages own workload and meets deadlines
• Demonstrates excellent communication and interpersonal skills (respectful, positive, articulate, professional and sympathetic)
• Delivers helpful internal services with a “can do” approach, shows commercial awareness and represents the department/firm appropriately
• Shares information and ideas
• Accepts and follows instructions, listens, makes notes, questions appropriately, co-operates
• Aptitude to pick up new technology and software
• Shows sound judgement and decision-making skills; acts within boundaries
• Shows commitment, passion and enthusiasm
• Is a respectful, reliable and supportive team player
• Reflects the firm’s culture