Buying and Merchandising Admin Assistant (Remote Contract, South Africa-based)

MORI is a digitally native, direct-to-consumer baby and toddler clothing brand established and headquartered in London, UK. We exist to inspire parents to raise kinder generations so together we can give babies a softer and stronger start. We are a hard-working and close-knit team dedicated to creating quality products and a brand loved by parents globally. For a young emerging brand, MORI has achieved significant acclaim and recognition, partly fuelled by celebrity endorsements such as Kim Kardashian and other influencers, as well as winning multiple awards including Best Baby Brand (2018–2020), Most Eco-Friendly Brand (2020–2022), The Queen’s Award for Enterprise (2022), Can’t Live Without Parenting Product (2021, 2023), and Made for Mums (2024).

The Role

We are seeking a highly organised and detail-driven Buying & Merchandising Admin Assistant to join our small but mighty team. In this fully remote contract for services role, you will be a key support to the Buying and Merchandising departments, ensuring our product launches, purchase orders, and reporting processes run smoothly and efficiently. You’ll work closely with suppliers, internal teams, and external partners to keep our product data accurate, timelines on track, and launches seamless.

Key Responsibilities

Product Set-Up

• Lead the end-to-end product launch process, working with all teams to complete every setup step on schedule.
• Collect and collate all new line information and imagery for upcoming product launches.
• Liaise with our India team to coordinate resizing of product images.
• Brief product copy to the relevant team members.
• Create CSV files for product uploads.
• Product SKU set up internally and at our warehouse for smooth integration.
• Generate Kidly EAN codes for product listings.

Purchase Orders (POs)

• Create and send purchase orders to suppliers, processing amendments when needed.
• Ensure intake files contain accurate and up-to-date PO information.
• Support the Operations team with shipment queries.
• Notify suppliers of shipment discrepancies and ensure issues are resolved quickly.

Critical Path & Product Maintenance

• Manage the critical path, ensuring deadlines are met and any changes are communicated.
• Action SKU updates and price changes as required.

Other

• Act as the main contact for any product-related queries escalated from the Customer Service team.
• Conduct competitor shop visits (online) to monitor trends, pricing, and product opportunities.
• Create and maintain the product selection visual deck for Kidly and marketplace offerings.
• Track, store, and prepare production and shoot samples.
• Maintain and update supplier contact lists.
• Manage new supplier set-up forms.
• Chase missing invoices and query discrepancies with suppliers or finance.
• Update and share weekly trade packs.
• Update and share daily sales reports.

Requirements

• A genuine interest in developing a career in buying or merchandising
• A self-starter who takes ownership of tasks and enjoys finding solutions.
• Highly proactive, with strong organisational skills and great attention to detail.
• Comfortable working remotely and accustomed to managing your own time effectively.
• Able to problem-solve and adapt quickly in a small, nimble team environment.
• A clear and confident communicator, able to work well with colleagues and external partners.
• Confident using Microsoft Office and Google Workspace, particularly Excel and Google Sheets 

Benefits

• Remote working and flexible working hours 
• Opportunity to work alongside a talented and passionate team
• Be part of an award-winning baby and toddler sleepwear brand
• Join our growing team based in South Africa