Band 4
Main area
Cancer Services
Grade
Band 4
Contract
Permanent: None
Hours
Full time - 37.5 hours per week (Monday to Friday)
Job ref
287-CEF-98-25
Department name
LUH - 1 General Staffing (AFC posts)
Site
Liverpool University Hospital Foundation Trust
Town
Liverpool
Salary
£27,485 - £30,162 per annum
Salary period
Yearly
Closing
19/09/2025 23:59
Job Overview
An exciting opportunity has arisen for a motivated, enthusiastic individual to join the Cancer Services team as an MDT Co-Ordinator at Liverpool University Hospitals Foundation Trust. We offer agile working for 20% of the week and also flexible start and finish times to support with home life commitments. Cancer Services are committed to staff development, progression and Health and Wellbeing.
The candidate will provide administrative co-ordination and support to a multidisciplinary team within cancer services.
The ideal candidate will be a dynamic, flexible individual with advanced IT, administrative, secretarial and organisational skills. The post holder will be required to have excellent communication skills and an ability to deal with complex situations with service users and clinicians over the phone and in person. Previous healthcare experience is essential.
An ability to work autonomously and to respond quickly to requests is required in addition to the ability to use your own initiative.
Main duties of the job
The post holder will work with clinical information staff; clinical teams across the Trust, Directorate staff and Support Services, for example, Radiology and Pathology.
The post holder will support Directorate staff in coordinating, tracking and organising multi-disciplinary team meetings for cancer patients. An essential part of the role will be the collection of data relating to the cancer patients journey.
The critical elements will be working to deadlines, investigating the patients' pathway, having an appreciation of the importance of data quality and managing a varied workload.
Working for our organisation
Liverpool University Hospitals NHS Foundation Trust comprises Aintree University Hospital, Broadgreen Hospital & Royal Liverpool University Hospital.
We are part of NHS University Hospitals of Liverpool Group, formed on 1 Nov 2024 from the coming together of LUHFT and Liverpool Women's NHS Foundation Trust. The Group was born from a shared aim to improve the care we provide our patients.
UHLG is one of the largest employers in the region, with over 16,800 colleagues dedicated to caring for our communities - from birth and beyond.
For the 630,000 people across Merseyside, we are their local NHS. We provide general and emergency hospital care, alongside highly specialised regional services for more than two million people in the North West.
Aintree University Hospital is the single receiving site for adult major trauma patients in Cheshire and Merseyside and hosts a number of regional services including an award-winning stroke facility. Broadgreen Hospital is home to elective surgical, diagnostic and treatment services, together with specialist patient rehabilitation. Liverpool Women's Hospital specialises in the health of women and babies, delivering over 7,200 babies in the UK's largest single site maternity hospital each year. The Royal Liverpool University Hospital is the largest hospital in the country to provide inpatients with 100% single bedrooms and focuses on complex planned care and specialist services.
For roles at Liverpool Women's, visit their careers page.
Detailed Job Description And Main Responsibilities
Produce and maintain list of all new cancer patients diagnosed in the Trust by using a variety of sources and IT systems, including: IPM, CRIS, ICE that are held in other departments for example: Radiology and Pathology. Liaising with all Clinical/None Clinical staff within the Directorates.
Plan, coordinate and administrate MDT meetings for cancer patients. This will include maintaining a list of patients to be discussed, case note, film and results collection and recording requisite information at MDT meetings, for example: Attendance, records and minute taking which is live recording of data and outcomes.
Be able to understand the medial terminology/clinical coding relating to cancer and to undertake training as required.
Develop knowledge and experience of relevant cancer tumour sites and understanding of patients' pathway.
Use knowledge and experience of cancer data to inform/advise colleagues regarding data collection.
Be able to collate. Process and develop routine data on a weekly basis to produce timely and accurate information on cancer waiting times and the patient pathways for the Trust, Commissioners, Collaborative and the Department of Health.
Continually develop skills in the use of various hospital information systems and ensure training is updated.
Minimise risk in the use of sensitive information to ensure that the Data Protection Act is adhered too.
Respect differences in relation to equality and diversity ensuring colleagues' and patients' rights are not infringed.
Keep up to date with national and local issues relating to cancer and the collection of cancer data.
Implement and contribute to MDT operational policies.
Support clinical teams in developing clinically useful, accurate and complete cancer datasets.
Contribute to surveys and audits.
Staff should be flexible in their approach to working hours.
Key Tasks
Track patients through their pathway from referral to treatment.
Follow up on any diagnostic testing and ensure the appropriate staffing are aware of the patients pathway.
Ensure all tracking is kept up to date on a daily basis.
Working closely with information Services and clinical areas to monitor cancer waiting times and inform appropriate managers of any changes.
Ensure patient is seen with the appropriate timescale in order to meet national standards by liaising with Clinicians, Nurses and Administration staff regarding the patients' pathway and highlighting potential breaches at MDT meetings.
Ensure all casenotes and relevant paper work is available for MDT meetings.
Sending referral information onto other Trust or Services with information that is relevant to the patient's pathway.
General clerical duties including filing, photocopying and collating of documents.
To cover other cancer MDT meetings and tracking for other areas.
Any other duties required within the context of the grade.
Person specification
Qualifications
Essential criteria
- GCSE (or equivalent) English, Mathematics Grade C or above
- NVQ3 or equivalent
- Word processing/Excel skills
Experience
Essential criteria
- Demonstrable experience of working with healthcare professionals/previous experience in the NHS
- Knowledge of issues of working with confidential information and understanding the need for confidentiality
- Demonstrable Supervisory Experience in a Clerical Setting
- Experience of inputting accurate and timely data into computer systems
Desirable criteria
- Experience of audit and data collection
Knowledge/ Skills
Essential criteria
- Knowledge of Health Records systems
- Ability to use database and emails
- Excellent computer skills
- Ability to communicate with all levels of clinical staff across the range of specialities
- Ability to prioritise workload to respond to changing demands
- Flexible approach to work
Desirable criteria
- Knowledge of patient pathways
Personal Attributes
Essential criteria
- Excellent verbal and written communication manner
- Good time management/organisation skills
- Ability to prioritise workload to deadlines
- Ability to work as a member of the team and on own initiative
- Enthusiastic and highly motivated
Please ensure you check the email account (including junk/spam boxes) from which you apply regularly as we will use this to contact you regarding your application.
Posts advertised to 'internal staff' are open to employees of hospitals within University Hospitals of Liverpool Group and you should confirm your employment within your application form.
Note: Under current Home Office Immigration Rules we are currently unable to offer right to work visa sponsorship for Band 2 and 3 roles with a salary of less than £25,000 pa as they do not meet the UK Visas & Immigration criteria.
Only those applicants who demonstrate clearly how they meet our person specification will be shortlisted for interview.
We reserve the right to close any vacancies from further applications when we have received a minimum number of applications from which to make a shortlist. Please ensure you apply without delay if you wish to be considered for this role.
Candidates applying for the role of Healthcare Assistant on the staff bank should note that due to the nature of the role, workers must be aged 18 or above when commencing in post. Applicants are therefore welcome from those aged over 18 or within 3 months' of their 18^th birthday.
The Trust is committed to promoting a healthy work-life balance and achieve fair, equitable and consistent practice. We welcome flexible working requests and will consider a variety of flexible working arrangements from day one of your employment. Not all roles are suitable for every flexible working opportunity all of the time. Flexible working options may include reduced hours, compressed hours, fixed shifts, time back in lieu and home working.
The Trust is committed to promoting equality and diversity; we value the contribution of individual talent, skills, knowledge and experience and aim for a workforce demography representative of the local community. We encourage applicants from the following groups that are currently under-represented in our workforce black, Asian and minority ethnic, lesbian, gay, bisexual and Transgender (LGBTQ+), disabled, male and age 16-24.
Trust policy requires that the cost of submitting & processing the successful applicant/s DBS application be recovered via salary deduction following start in post. The amount of £23 (standard disclosure) or £43 (enhanced disclosure) will be deducted from salary, in manageable monthly instalments for up to 3 months following commencement of employment. Bank posts require upfront payment. DBS applications submitted from 2nd December will be subject to the new DBS fee of £26.50 (standard) and £54.50 (Enhanced).
From April 2017, Skilled visa applicants and their adult dependant(s) will be required to provide a criminal record certificate from each country they have lived in consecutively for 12 months or more in the past ten years.
Applicants requiring sponsorship may wish to determine the likelihood of obtaining sponsorship for this position by assessing themselves against the criteria on the gov.uk website - https://www.gov.uk/check-uk-visa.
This organisation has a zero-tolerance approach to the abuse of children, young people and vulnerable adults. All staff must ensure they adhere to the organisations safeguarding children and adults' policy and comply with the Local Safeguarding Children and Adult Board procedures.
Staff should be mindful of their responsibility to safeguard children and adults in any activity performed on behalf of the organisation in line with the requirements of statutory guidance and legislation.
All employees (and volunteers)are expected maintain their safeguarding knowledge and skills by completing mandatory safeguarding training which includes understanding and recognising the signs of abuse and neglect and taking appropriate action.
As an organisation, we have adopted the Merseyside Domestic abuse workplace scheme which supports our staff who are experiencing Domestic Abuse /any forms of sexual violence.
If you have any personal requirements that will enable you to participate in our recruitment process please contact a member of the Recruitment Services by phone on 0151 706 4666 at the earliest opportunity to ensure that measures can be put in place to enable your application for this post.
Please note: new entrants to the NHS will commence on the first pay point of the relevant band.
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Application numbers
This vacancy may close early if it receives a high number of applications. Please complete and submit your application in good time to avoid disappointment.
LNKD1_UKTJ
