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Role Overview:
The Club Secretary is responsible for ensuring the club complies with all relevant football regulations and administrative requirements. This is a pivotal role within the organisation, acting as a key liaison between the club and the EFL, The FA, FAW, Fifa and other football governing bodies.
Key Responsibilities:
- Ensure full compliance with EFL, FA, FAW, Fifa and other relevant rules and regulations.
- Manage all administrative aspects of player registrations, contracts, disciplinary procedures, suspensions, cauPons, fines etc.
- Coordinate matchday operations and ensure proper documentation is submitted pre- and post-match.
- Coordinate scout requests
- Maintain accurate records of players, staff, and contractual details.
- Liaise with first-team management, academy staff, and football authorities on all football administration matters.
- Support the preparation of meetings (e.g., board meetings, disciplinary hearings) and maintain minutes and records as required.
- Lead on fixture scheduling, including liaison with opposition clubs, match officials, competition organisers and stadium operational staff.
- Oversee international clearance processes for players and staff, where required.
- Manage travel and hotel requirements for away fixtures.
- Manage the club’s player medical scheme.
- To liaise with and support the club’s Academy secretary and administration.
- Flexibility to assist with other office administration duties.
- Flexibility with working hours required to meet demands of the role.
Essential Requirements:
- Proven experience in football administration, preferably within the professional game as a Club Secretary or Assistant Secretary within an EFL or senior club.
- Deep understanding of EFL and FA rules and regulations, including Fifa’s Portal and TMS system.
- Legal or contractual knowledge relevant to football operations.
- Excellent attention to detail and a proactive, organised approach to work.
- Strong interpersonal and communication skills.
- Ability to work flexibly, including evenings, weekends, and matchdays.
- High level of confidentiality and professionalism.
- A full, valid UK driving licence.
What We Offer:
- A dynamic working environment in professional football.
- Opportunity to contribute to the growth and success of a proud football club.
How to Apply:
Please send your CV and a covering letter outlining your suitability for the role to [email protected] by 11.7.25. Only successful candidates will be contacted for interview.
Full Job Description:
https://cc-cdn.newport-county.co.uk/sites/default/files/2025-06/Club%20secretary%20job%20description%5B25%5D.pdf
