Job Description
Grade UE05: £29,588 to £33,951 per annum (pro-rata if part-time)
ISG / The Planning Unit of Library and University Collections
Part-time: 21 hours per week
Fixed-term: 4 months
The Opportunity
We are looking for a Collections Management Technician to assist the Appraisal Archivist & Archive Collections Manager as cover for an internal secondment. The role provides an opportunity to increase intellectual and physical accessibility of the University’s cultural heritage assets for teaching and research, as well as provide early career development to those interested in the archival and wider cultural heritage collections management fields.
The main work site will be the Main Library in George Square, but the occasional day may be required at the University Collections Facility in South Gyle, and visits to New College on the Mound and 29 George Square may also occur. The applicant will also make visits to potential donors within and outside of the University alongside the Appraisal Archivist.
What The Job Involves
- To support the Appraisal Archivist & Archive Collections Manager to appraise archival collections with differing, often complex, content, extent and format. This includes disposal actions to professional standards with reference to relevant data security and access legislation.
- To support the Appraisal Archivist & Archive Collections Manager to ensure collection housing and storage space is consolidated and managed effectively. This includes collection housing and moves (planning and execution), and analysis.
- To support access to collections through improving and maintaining collections location information, appraisal documentation, materials and equipment to professional standards.
- Communicate collections management process and information as appropriate for the purposes of reporting, sharing knowledge and best practice, building support and funds, and for inclusivity and sustainability.
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A Bit About You
- Experience working in a relevant role in an archive or library setting (Essential).
- Knowledge of archive collections management practices and procedures; an understanding of current professional best practice (Essential).
- Good communication and interpersonal skills, including strong team working skills (Essential).
- Ability to organise and deliver work within agreed timescales to a high level of accuracy (Essential).
- Excellent manual dexterity for the appropriate handling of collections, as well as being capable of fulfilling the physical demands of the role, such as working at height and moving large quantities of collection items (Essential).
- Flexible approach to changing tasks, work environment and approaches to working practice (Essential).
- Clear experience and skill in using IT packages such as Microsoft Office and an openness to new forms of technology (Essential).
- Commitment to supporting Equality, Diversity & Inclusion in the workplace (Essential).
- Experience of working in the project context (Desirable).
- Experience of library and archive cataloguing systems (Desirable).
Application Procedure
We welcome informal enquiries about the role – to find out more, please email Abigail Hartley, Appraisal Archivist and Archive Collections Manager at
[email protected] .
The University is committed to equality, diversity and inclusion. If you have the right skills for the job, we want to hear from you. We encourage applications from the right candidates regardless of age, gender identity, disability, sexual orientation, religion, belief or race.
Prior to any employment commencing candidates will be required to evidence Right to Work in the UK
.
On this occasion the University will not consider applicants requiring sponsorship for this role. International workers will therefore only be able to take up this role if they can demonstrate an alternative right to work in the UK.
To apply, upload a CV and cover letter before
Monday 18th August 2025.
Interviews will be held
in-person on
Monday 25 August 2025.
About Us
As a world-leading research-intensive University, we are here to address tomorrow’s greatest challenges. Between now and 2030 we will do that with a values-led approach to teaching, research and innovation, and through the strength of our relationships, both locally and globally.
About The Team
The Library helps people to grow their knowledge and create new connections through open services, collections and environments, sparking ideas that change the world. Library & University Collections teams (approximately 200 staff) provide leadership and oversight for the University's library and museum collections and services, and lead the University's transition to Open Scholarship. Collections comprise over 2 million print volumes, 2 million e-books, 200,000 e-journals and 100 kilometres of Heritage Collections which include rare books, archives, artworks and musical instruments. Library & University Collections deliver highly-regarded services to support teaching, learning and research across the University and wider communities. Services and access to collections are provided online and onsite through the Main Library, site libraries, the Centre for Research Collections, award-winning makerspace services and St Cecilia’s Hall Concert Room & Music Museum.
