Commercial Administrator

1 Year Fixed Term Commercial Administrator – Full time working from our office in Stockbridge, Edinburgh.

Salary: £25,000 plus benefits.

Locogen is a group of renewable energy companies head quartered in Edinburgh. Our vision is a world powered 100% by renewables; where everyone has access to affordable, sustainable energy and clean air. We have ambitious plans and there’s lots to do!

We are now looking for a Commercial Administrator to support our Commercial team in making improvements across the commercial lifecycle as the business grows.

About our Commercial Administrator Role:

This role will provide vital administrative and coordination support across sales, marketing, and business development. Specifically, you will maintain and update our CRM system, coordinate bid and proposal submissions, and manage contract and commercial documentation. You will act as a key point of contact for commercial data and client interfacing, contributing directly to business growth and client satisfaction. The role is varied and dynamic, supporting multiple commercial functions as we scale.

A bit about our team:

Luke Westendarp, Business Development Manager: “Our team has come a long way in the last year in terms of projects and process, with new systems and involvement across the whole Locogen business. We are a small commercial team of 6 all pulling together to support the company’s growth in the renewable energy market. We are friendly and supportive of each other as well as dedicated to the big picture of our company goals and values.”

Some of the things you might be doing:

• CRM and Data Management.
• Maintain CRM accuracy, support sales pipeline, generate reports, and monitor budget spend.
• Sales and Marketing Support.
• Help create sales materials, coordinate campaigns and events, and manage marketing assets.
• Bid and Proposal Coordination.
• Manage bids and proposals, coordinate input and timelines, and maintain bid templates.
• Contract and Document Management.
• Track and maintain contracts and agreements, assist with reviews for compliance.
• Internal Coordination and Communication.
• Organise meetings and documentation, handle client enquiries, and manage inbound communications.

Who would be a good fit for the role?

Our aim is to build a progressive, modern, and efficient commercial function that supports growth while maintaining high standards. If you have strong organisational skills, commercial acumen, and enjoy working across teams with a proactive and customer-focused attitude, you’ll fit right in. We want someone adaptable, eager to learn, and excited by the challenge of supporting a fast-growing company.

If you have a passion for sustainability and renewable energy or simply want to contribute to a positive environmental impact, that’s even better!

Key skills and experience we are looking for:

• Experience in a commercial administrative role, ideally working with proposals, contracts, CRM systems, sales, and marketing.
• Strong IT and CRM proficiency (experience with Hubspot and Kantata is a plus).
• Excellent organisational skills and attention to detail.
• Clear communication and ability to work across multiple teams.
• Data analysis and reporting skills.
• Proactive and customer-focused approach.
• Ability to adapt and learn quickly in a fast-paced environment.
• Prior experience in a professional services or renewable energy company is advantageous but not essential.

What is it like to work at Locogen?:

This role is based in our Stockbridge (Edinburgh) office - the office is dog friendly, modernly kitted out and has free parking.

We are a multidisciplinary team of friendly, innovative, and creative people who are passionate about renewable energy. We are informal. non-hierarchical, inclusive, open, and collaborative. Locogen is a place where everyone can grow and develop supported by experienced people, doing innovative and interesting work.

We love what we do and believe in empowering and trusting each other to deliver. We learn from our experiences, take accountability, and hold others to account. We are client focused and inspire each other to do the best we can. We like a chat and value communication with each other and our clients. We are a social bunch so there is always something going on – we have regular organised socials and get togethers.

Some of our benefits:

• Flexible working hours: core hours are 10am – 4pm - if you make up your weekly hours then we don’t mind how you manage your time.
• 25 days holiday, plus 5 flexible bank holidays, plus 4 company closure days (25 and 26 Dec, 1 and 2 Jan).
• Work from anywhere up to 25 days in a year.
• Ongoing professional and personal development opportunities – training, memberships and education costs covered.
• Private Health insurance with vitality which includes perks for steps!
• Life Assurance, Critical Illness, and Income Protection options.
• Pension at 10% (5% employee/ employer contribution split). We are flexible for employees who want to opt out or contribute more of their salary.
• Enhanced maternity and paternity policies.
• Cycle to Work & EV Car Scheme.
• Dog friendly office.

No candidate will meet every single desired criterion. If your experience looks a little different from what we've identified, and you think you can bring value to the role, then we'd love to hear from you.

We are not using agencies to recruit for this role so please apply to us directly.