About The Role
Company Secretarial Assistant (full / part time)
Are you looking for an administrative role in a growing Top 50 law firm?
Could you be our new Company Secretarial Assistant here in our Birmingham, or Worcester Office?
As part of our corporate offering our team of corporate lawyers and company secretarial assistants offer straightforward and helpful services, such as same-day incorporation, and company secretarial support.
As a company secretarial assistant you will provide a service to hundreds of different businesses from one-man bands to SMEs and some larger incorporations. You will be their first point of contact and will liaise with external stakeholders daily.
Duties Will Include
- Incorporating companies
- Take telephone calls and field enquiries as appropriate
- Distribution of post addressed to your clients
- Advise on service level options available to new and existing clients
- Submission of Confirmation statements, ensuring deadlines are met.
- Supporting the team’s paperlite process
- Filing, organising, scanning, copying and faxing legal documents
- Liaising with agencies, assisting with setting up new businesses on companies house
- Producing and notifying clients of annual invoicing
- Manage a shared inbox
About You
You will have:
- Demonstrate a sound knowledge of IT skills in Microsoft Office, Outlook, Word, Excel and Teams, etc. Training will be provided on the bespoke company secretarial software system used by the team
- Ability to communicate clearly, concisely and accurately
- Experience within a professional environment in an administrative role
- You will demonstrate excellent attention to detail in all aspects of your work
- High levels of resilience and the ability to complete tasks against tight deadlines.
- Great organisation skills with the ability to multi-task, handle changing priorities and volume workloads is a pre-requisite for this role.
- Team player with a positive ‘can-do’ attitude, willing to get stuck into new things and take a proactive approach to work
- Experience of drafting legal documents would be useful but not essential
We are open to both full time and part time applications and happy to discuss hours upon interview selection.
About Us
Benefits of working with us:
- Scottish Widows Pension Scheme
- Support staff bonus scheme
- 28 days annual leave (plus public holidays)
- Happy People / Perks at Work benefits portal
- Cycle to Work scheme
- Life Assurance
- 1/3 gym membership contribution
- Flu vaccinations
Is HCR the smart move for you?
HCR suits people who love a challenge and want to work in an environment where careers thrive on the back of hard work and personal merit. Our people enjoy feeling part of something bigger than themselves, and whilst our clients drive our development, it is our people who bring their energy, enthusiasm, and entrepreneurial mindsets together to solve problems and help our clients succeed.
Why HCR people love their jobs
Our people tell us they enjoy working on good quality, interesting matters from a wide variety of our clients, because they get the experience they want to develop their careers. We will give you responsibility early, the mandate to make things happen and we’ll back your good ideas. Our “Passion for People” lives and breathes every day throughout the firm as our peoples’ energy and sense of fun create a warm environment in which to thrive.
What career progression will HCR offer you?
HCR’s growth constantly creates opportunities for people who want to go places and make a difference, your career plan can become part of our growth plan. At HCR you can expect to work with friendly, energetic, ambitious people, who love getting stuck into a client problem, and enjoy celebrating a good outcome. Our people value the sense of community provided by the individual personality of each office and the collegiate approach across all our service and sector teams.
What does HCR believe, achieve and stand for?
As a Times Best Law firm, among the UK Top 60, we provide the full range of services that you would expect to organisations, business leaders and individuals. However, in our mission to give everyone the opportunity to experience a different kind of legal service we take an entrepreneurial approach. We’re flexible and responsive to the needs of our clients, delivering the best outcomes for them. We have more than 800 lawyers and support staff, including more than 150 partners, and have been awarded the Law Society’s Lexcel quality mark in recognition of our compliance and client care standards.
With ten offices in England and Wales our well-established presence stretches from west to east, ensuring clients can access a full-service legal offering no matter where they’re located. We’ve expanded significantly in Birmingham, Cardiff and the Thames Valley, and our merger with Hewitsons resulted in a full service regional hub being established in the heart of the Waterside innovation area centre of Northampton. Our London and Cambridge continue to grow apace.
With solid connections in the communities we work in, and a track record of delivering legal advice to businesses and individuals throughout the areas we base ourselves in, our clients continue to value our approach to providing legal advice, in the way they need, when they need it.
As HCR is an equal opportunities employer, we don’t just accept differences, we celebrate them. We want to attract a diverse and ambitious workforce that reflects all backgrounds and skills to create a workplace that is supportive and inclusive, recognises and nurtures talent, and which works together to achieve the best outcome for our clients.
We also want you to achieve your absolute best during the recruitment process. Please let us know of any changes we can make at any point that will help support your application. If this opportunity sounds of interest to you, please make an application and submit your CV.
A note for recruitment agencies – The HCR Resourcing Team is responsible for recruitment across the firm, and where possible will use direct hiring methods. We do work with a Preferred Supplier List, and where appropriate, we will release vacancies to those agencies who we deem most appropriate to support us. Only those agencies will be invited to submit candidates via our recruitment portal. Any speculative or unsolicited CVs sent to any employee or Partner of HCR will not be considered an introduction, and no fees will be applicable. Furthermore, we retain the right to pursue these candidates without query of ownership 
