Company Secretarial Assistant - Fund & Corporate Services

EMPLOYMENT TYPE: Permanent

DEPARTMENT: Fund & Corporate Services

DIVISION: Institutional Client Services

WORKPLACE STRUCTURE: Hybrid

Role Overview

PURPOSE OF JOB

The role holder will contribute to the team, providing administrative and company secretarial support for service delivery to UK listed funds and SPVs under the supervision of the line manager. You will develop and demonstrate a clear understanding of each client’s portfolio, including risk awareness, relationship management and contractual and statutory obligations.

You will also act as a first preparer of statutory documents and other documentation and prepare them for signature, following the internal JTC processes. As well as undertake general administrative tasks as required.

The role will require the employee to develop an understanding of company structures and listed fund structures and develop an understanding of the principles of corporate governance and compliance and apply these principles as transactions arise. There will also be the opportunity to provide support to special projects such as AGM’s and corporate actions.

This role provides an opportunity at an entry level role for someone who wants a company secretarial/governance career and support will be provided to undertake the relevant qualifications.

Main Responsibilities And Duties

• Administrative support to the London Listed Governance Team.
• Board meeting preparation including collation and production of board packs including the use of electronic board portals.
• Attendance at board and committee meetings with administrative responsibilities.
• Maintaining the records for committees and boards.
• Complete Banking Administration duties which include for example, account opening procedures.
• Organising, updating and maintaining board meeting calendars and schedules.
• Assisting with the preparation of statutory filings and statutory record management.
• Assist more senior members of the team, to deliver to agreed scope and timescales.
• All administrative matters in relation to ensuring good record keeping management.
• Take responsibility for various other aspects of our service offering, including undertaking office administration including post administration, filing, mailbox management and project work as appropriate.
• Assist with billing and cash collection / debtors process, have an awareness of recoverability and work in an efficient manner.
• Any other ad hoc tasks required to support the team.
• Good organisational and administrative capability.
• With guidance, you will carry out your duties in a professional manner and in accordance with policies and procedures, legal/regulatory requirements, service levels and company standards to meet with business expectations, with the support of other members of the team, when required.
• Remain aware of the obligations for the reporting of unusual transactions.
• Adhere to Risk & Associate Compliance procedures in relation to regulatory requirements and AML legislation.
• Adhere to client KYC and AML procedures.
• Adhere to CPD requirements in accordance with qualification level and in-house procedures.
• Adhere to JTC core values and expected behaviours.
• Any other duties as deemed necessary by Management.
  
  

Essential Requirements

• Good educational attainment.
• Good organisational and planning capability.
• Demonstrates initiative.
• Proactive approach.
• Communication skills (both verbal and written).
• Attention to detail.
• Multi-tasking skills.
• Strong customer service.