Company Secretary (Renewable Energy)

Company Secretary is required for a dynamic and highly successful international Renewable Energy company.

You will play a vital role in ensuring compliance with legal and regulatory requirements, facilitating board governance, advising on corporate governance matters, and supporting corporate decision-making processes for our client and their portfolio of operating companies. In performing these duties, you will liaise closely with a range of stakeholders within the company.

The ideal candidate will be a self-starter with a strong understanding of corporate governance, regulatory compliance and risk management matters. They will have a demonstrated track record in company secretarial practices and corporate administration for large, matrixed organisations and/or their subsidiaries. As we are a small team, it is expected that they will also show a willingness to support other functions in areas that may be outside their core competencies on an ad hoc basis.

Responsibilities of this Role

Board and Committee Governance

• Serve as the primary point of contact for the Board of Directors on governance matters.

• Organise and coordinate board and internal committee meetings, including preparing and distributing notices, agendas, board packs, and supporting materials.

• Attend meetings, record and circulate minutes, and maintain accurate records of board proceedings and decisions.

• Support directors in fulfilling their legal and governance responsibilities.

Statutory and Regulatory Compliance

• Ensure compliance with statutory, regulatory, and corporate governance requirements for the client and their portfolio companies.

• Maintain statutory registers and corporate records.

• Draft, prepare, and file statutory documents such as annual returns, board resolutions, and meeting minutes with regulatory authorities.

• Monitor changes in company law and governance regulations, ensuring timely compliance and updating internal policies and processes accordingly.

• Liaise with regulatory authorities, auditors, and external advisers on governance and compliance matters.

Corporate Governance Advisory

• Advise the Board, directors, and senior management on corporate governance best practices and legal obligations.

• Guide the implementation and maintenance of governance frameworks and delegated authority structures.

• Conduct periodic reviews and assessments of governance practices to identify and implement improvements.

• Support corporate restructuring, group structural changes, and related documentation to ensure compliance and sound governance.

Stakeholder and External Relations

• Serve as the key liaison between the company, stakeholders, and regulatory bodies.

• Manage communications and reporting requirements, handling enquiries and coordinating responses.

• Collaborate with external advisors, auditors, and stakeholders on governance and compliance-related matters.

Risk Management and Corporate Support

• Support the CBSO in the execution of risk management frameworks and practices.

• Support procurement activities by coordinating supplier due diligence and governance compliance.

• Ensure governance considerations are embedded into broader risk and operational processes.

Skills and Qualifications

• 5+ years of experience as a company secretary or a similar role in corporate governance and compliance.

• Certification in corporate governance or related areas.

• Chartered Status with the Chartered Governance Institute of UK and Ireland

• Strong knowledge of corporate law, regulations and governance principles.

• Familiarity with corporate governance codes and guidelines.

• Experience with corporate secretarial software and tools for document management and compliance tracking.

• Excellent communication and interpersonal skills, with the ability to interact effectively with senior executives and board members.

• Ability to work independently and handle confidential information with discretion.

• Attention to detail and the ability to work effectively under pressure in a fast-paced environment.

• Self-starter with willingness to support on a range of additional business matters as / when required.