Conference Project Lead

Conference Project Lead

Are you a high-energy organiser who enjoys working in a fast moving international environment?

Are you eager to develop and deliver tailored made conferences to Elsevier’s clients?

Location: Oxford

About our Team

Elsevier’s Conference Team provides a complete conference management service to support the company's publishing activities. A highly experienced and professional team manages International conferences and congresses in all areas of science, technology and health science. These events range in size from 200 delegates up to 1300 and you would be responsible for developing the conference from concept right through to delivery.

About the Role

Are you a high-energy organizer who thrives in an ever-changing international environment? This role offers the chance to develop and deliver custom conferences for Elsevier clients. The Conference Team manages international events, ranging from 200 to 1,300 delegates, across science, technology, and health. You'll oversee conferences from concept to delivery.

Responsibilities

• Managing the project to ensure all parties (marketing, commercial sales, publishing, Content Co-ordinator etc) are working to agreed timelines
• Monitoring supplier invoices to ensure no overspend and prepare final accounts for each conference
• Coordinating a variety of projects running simultaneously and make instant decisions when necessary
• Compiling schedules, setting deadlines for essential activities and agree schedule with all involved parties
• Working effectively with very senior people (Editors and high profile keynote speakers)
• Travelling to the conferences and be onsite throughout to ensure a smooth running of the conference

Requirements

• Be an excellent team player - able to adapt communication to a variety of levels and to delegate tasks
• Able to multi-task and work under pressure
• Able to use discretion and initiative to achieve objectives
• Be diplomatic in dealing with sometimes difficult customers
• Have excellent written and spoken English.
• Have knowledge regarding the scientific publication process, scientific world and its sociologies
• Experience working in a conference and/or exhibition environment
• Have basic IT awareness and skills (Excel, PowerPoint, Word; Adobe)

Work in a way that works for you

We promote a healthy work/life balance across the organisation. We offer an appealing working prospect for our people. With numerous wellbeing initiatives, shared parental leave, study assistance and sabbaticals, we will help you meet your immediate responsibilities and your long-term goals.

• Working flexible hours - flexing the times when you work in the day to help you fit everything in and work when you are the most productive

Working for you

We know that your wellbeing and happiness are key to a long and successful career. These are some of the benefits we are delighted to offer:

• Generous holiday allowance with the option to buy additional days
• Health screening, eye care vouchers and private medical benefits
• Wellbeing programs
• Life assurance
• Access to a competitive contributory pension scheme
• Save As You Earn share option scheme
• Travel Season ticket loan
• Electric Vehicle Scheme
• Optional Dental Insurance
• Maternity, paternity and shared parental leave
• Employee Assistance Programme
• Access to emergency care for both the elderly and children
• RECARES days, giving you time to support the charities and causes that matter to you
• Access to employee resource groups with dedicated time to volunteer
• Access to extensive learning and development resources
• Access to employee discounts scheme via Perks at Work

About the Business

A global leader in information and analytics, we help researchers and healthcare professionals advance science and improve health outcomes for the benefit of society. Building on our publishing heritage, we combine quality information and vast data sets with analytics to support visionary science and research, health education and interactive learning, as well as exceptional healthcare and clinical practice. At Elsevier, your work contributes to the world’s grand challenges and a more sustainable future. We harness innovative technologies to support science and healthcare to partner for a better world.