Conveyancing Assistant

We’re on the lookout for a proactive and detail-focused Conveyancing Assistant to join our specialist Social Housing Sales team - supporting meaningful work that helps people access affordable homes.

The team:

Our multi-disciplinary Real Estate group is highly regarded by our clients and within the sector. It comprises not only lawyers but town also town and country planners and sector focused financial advisers. We’ve brought experts into our services in planning, development, investment, landlord and tenant matters, construction and litigation with a particular emphasis on energy, retail, housing, education, finance and investment funds.

Our Social Housing Sales team is one of the largest in the Midlands specialising in all aspects of property acquisition and disposal for more than 60 Registered Providers across the country. We lead our competitors in the delivery of extra care housing for people over the age of 55.

The opportunity:

We are looking for a Conveyancing Assistant to join the vibrant Social Housing Sales team ideally based in our Stratford-Upon-Avon office, part of the firm’s Living group.

You will work with the team to provide vital support to help our legal teams deliver a high quality legal service to Housing Association clients, assisting with a large variety of sale transactions including shared ownership, ‘right to buy’, ‘Surrender’ and Plot Sales’ Transactions, to name a few.

This position will be suited to someone who is looking for an opportunity to develop their conveyancing skills within a niche sector, providing a clear pathway to progress their career. Alternatively, this would also be suitable for someone who is content to be a one-to-one support to a Solicitor, in providing exceptional assistance in a sector that makes a difference to the community.

This role will be based ideally within our Stratford-Upon-Avon or Birmingham office initially, with the opportunity to work on a hybrid basis over time including home working.

What you will be doing:

• providing timely and effective transactional support to senior members of the team
• dealing with Housing Association clients in a professional manner and maintaining close contact, taking messages and assisting where appropriate
• liaising regularly with Housing Associations and providing regular updates within specific timeframes on progress with transactions/disposals
• using a case management system to process and progress files
• managing file opening, closure and archiving
• producing bills and other financial administration
• organising and maintaining departmental filing systems and document storage
• photocopying, scanning, faxing, printing, filing and other general administrative tasks
• accurately producing and amending correspondence and documentation by tracked changes including the use of digital dictation
• working to strict deadlines
• maintaining good file management
• updating weekly reports
• assisting senior members of the team to run a high volume and varied caseload
• handling queries efficiently and assisting with enquiries
• participating in group and team meetings in a positive and proactive manner

What you will need:

• a minimum of 2 years of previous experience in an assistant/supporting role, ideally gained from either a social housing or residential conveyancing role
• fast and accurate keyboard skills
• strong IT skills, to include Microsoft Word and Microsoft Excel

Key competencies you will need:

• a high degree of initiative and an ability to cope in a demanding environment
• to be tidy, well organised and motivated
• to be able to self-manage and take ownership of tasks at hand
• the ability to work in a high volume and fast paced environment
• the competence to work well in a team and develop good working relationships with colleagues and others
• the ability to produce a high standard of work, sometimes under pressure, whilst maintaining accuracy and good attention to detail
• confident interpersonal skills with the ability to liaise openly and clearly with colleagues and clients
• ability to prioritise well and be able to cope with challenging and changing demands
• to be able to demonstrate professionalism, flexibility, initiative and self confidence

About you – you will be:

• highly enthusiastic, willing to go the extra mile and be happy to go beyond the job description
• respectful towards others and have a positive, willing and ‘can do’ attitude
• keen to learn, interested in driving your own career progression and be proactive in taking ownership
• eager to work with clients to develop strong relationships and build rapport
• willing to understand the processes and challenges involved with the transactions

Benefits, Agile Working and Additional information

We embrace agile working and offer a blended approach to where and how we work.

We appreciate that people have different needs and preferences and we’re keen to be flexible, after all, we value what you do, not where you do it.

We have hubs in Birmingham, Bristol, Edinburgh, Leicester, London, Milton Keynes, Nottingham, Solihull, Southampton, Stratford-upon-Avon, Lincoln and Sheffield.

Want to find out more about our amazing benefits?

About us

Shakespeare Martineau is a Top 50 law firm that combines creativity, commerciality and clarity. We work with blue-chip companies, leading organisations, high street brands and individuals across the country.

As enterprising and original thinkers, we’re driven to create exceptional experiences for our clients and our people. We handle personal and business-critical issues and game-changing deals across many dynamic sectors. It’s stimulating and rewarding.

We’re hardworking and deeply ambitious about creating opportunities for our employees; to move forward and achieve our ambition together. We provide an environment in which you’re supported to reach your potential.

Our people have a blend of excellent technical and business skills with the talent to do things differently.

Here you’ll find top quality work, cutting edge training, high profile clients, and supportive colleagues.

We think it could be time you joined us.

Additional information:

Please be aware, for some vacancies, where we receive high numbers of applications we may need to bring the close date forward.

Due to the nature of the work undertaken, confirmation of employment will be subject to a variety of checks which will be carried out once an offer of employment is accepted. Details of the checks can be found here.

Equal opportunities

Shakespeare Martineau is a committed equal opportunities employer. We seek to attract, develop and retain talented people from a diverse range of backgrounds and cultures. We value and respect individuality and encourage a culture within our business where people can be themselves and be valued for their strengths and experiences. Everyone who either applies to or works for the firm is treated equally, regardless of their gender, age, ethnic origin, nationality, marital status, sexual orientation or religious beliefs.

About Shakespeare Martineau

Welcome to Shakespeare Martineau, where we're more than just a full-service law firm. With over 1100 specialists, including lawyers and business support professionals, we're committed to unlocking potential in our people and clients, inspiring confidence, growth, and development.

Our purpose is clear: we provide creative solutions and advice that help individuals and businesses achieve their commercial and personal goals. But what truly sets us apart is our focus on building lasting relationships and championing our clients, ensuring they receive the best possible business and personal advice.

At Shakespeare Martineau, it's our people who make us special. We understand what our team members want and give them the support they need to succeed. Recognising everyone's contribution and harnessing the unique power of teams, we work together to achieve success.

Diversity is at the heart of our firm. We actively build and develop diverse teams, bringing together different backgrounds, personalities, and perspectives to deliver amazing solutions for our clients. We believe in playing to our strengths, constantly striving to improve, and empowering our teams with individual responsibility for their own learning and growth.

Join us at Shakespeare Martineau and become a valued member of a team where we unlock your potential, appreciate your contributions, and achieve success together.

As part of Ampa, we are part of a large multi-brand group, all of our brands are linked by a shared purpose and set of values that brings about a positive, inclusive and diverse work culture - helping everyone achieve their ambitions.