Crewing and Office Assistant (Glasgow)

Glasgow, Scotland, United Kingdom

7/25/2025

Company Description

De-Carbonised * De-Risked * Delivered

Sulmara exists to bring agile, disruptive and innovative services to the Offshore Energy Sector pioneering low carbon solutions to minimise the impact of energy creation on the environment.

At Sulmara, people are at the core of everything we do. We focus on talent and development, and we strive to be the employer of choice within the survey energy sector.

Are you ready to make a difference?

Here, everyone has a voice—from new graduates to seasoned professionals. By harnessing our people's integrity and passion, we challenge each other to challenge current methodologies and shape carbon-reducing technologies. Join us and contribute to creating sustainable value in the offshore energy industry.

Position

As Crewing and Office Assistant, you will work directly with management of the regional Crewing team or Operations Manager to support offshore operations in the region with responsibility for all aspects of offshore personnel logistics.

In conjunction with other regions, you will ensure that the group's global offshore personnel needs are met and supported in an effective and timely manner, and will also have an opportunity to oversee general administrative support to Glasgow office.

Crewing Duties

• Provide a focal point and responsive customer service to the offshore personnel for all logistics matters.
• Carry out compliance checks for upcoming crew changes (training, visas, etc.).
• Management and compliance check of offshore employee certification library, monitor expiry dates and arrange course renewals where necessary.
• Support with implementation of new visa processes and the administration of obtaining necessary visas for offshore crew and agency personnel.
• Work closely with Line Manager, to identify and agree suitable staff personnel for projects.
• Manage all travel & logistic arrangements in conjunction with the Business Travel Partner and company’s travel policy.
• Liaise with personnel manning agencies.
• Escalate any personnel crewing issues.
• Management of operational and cost tracking related tasks in company’s crew management system, including but not limited to, time tracking for payroll purposes and administration of crew timesheets.
• Liaise with project management, accounting, procurement and finance departments as and when necessary.
• Shared ownership of regional Crewing and Sulmara Info inbox, taking action and closing out items in a timely manner.
• Travel booking responsibility for onshore employees travel and accommodation requirements.
• Provide other support to global projects where required.
• General administration required for the region.
  
  

Local Office Duties

• Office management support as required, stock keeping of office consumables and key contact of office facility management company.
• Responsible for managing office visitors and mail distribution.
• Coordination of local office cleaning rota.
• Assist in organisation of office events as required.
  
  

Requirements

• Must possess excellent verbal and written communications skills.
• Strong administrative background and experience.
• Ability to challenge constructively and identify new ways of working.
• Self-motivated, results-orientated with a positive mature outlook and a clear focus on high quality performance.
• Flexibility to accommodate the changing needs of the business.
  
  

Experience, Competency And Qualifications

• Relevant experience within a personnel logistics or operations focused role.
• Experience working in the Oil and Gas industry and/or Maritime Industry.
• Proficient in the use of IT applications, including MS Office Suite and industry standard crew/logistics data base systems.
  
  

Other information

Sounds like you? Then let’s chat.

People join Sulmara because they want to start using their talent and become in charge of their own career, become empowered, heard and leave their imprint on delivering first class de-carbonised, de-risked innovative solutions that challenge the status quo.

You’ll Love Working With Us

There’s a strong sense of community at Sulmara. There’s a hands-on, real-time approach to problem solving, a blurring of the usually definite lines between offshore and onshore and a warm welcome to new team members, whether graduates or experienced personnel.

Benefits

Everyone at Sulmara has a voice, everyone is challenged to help us deliver on our mission. We nurture talent and put strong focus on your career development and progression. We support our employees professionally and personally with a range of outstanding staff benefits:

• Highly competitive salary
• Enhanced 33 days of annual leave from day 1
• Additional 12 days paid leave via 'reward days’ scheme
• Company’s profit sharing annual bonus scheme
• Years of Service Award
• Flexible working patterns
• Hybrid (office/home) working
• BUPA Private medical insurance including Dental Cover
• Life Assurance scheme – 5x annual salary
• Enhanced 6% private pension contributions & salary sacrifice option
• Mobile phone allowance
• Enhanced Maternity & Parental policy
• Employee Health and Wellbeing support app
• Branded apparel
• Brand new office facilities, free fruit and barista coffee and free monthly themed lunches
• Octopus Electric Vehicle scheme via salary sacrifice
• Cycle to work scheme
• AIG business travel insurance
• Employee benefits hub
• Generous employee referral scheme
• Inclusive and multicultural working environment
• A people focused, dynamic culture with regular employees' social, sports and charity events
• Career progression with no boundaries
  
  

#joinSulmara #useyourtalent

‘Sulmara is an Equal Opportunity employer committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, age, national origin, disability, protected status, gender identity or any other factors protected by applicable laws.'