Colindale
Job Summary
An exciting and rewarding opportunity has arisen to join the HIV Section, part of the Blood Safety, Hepatitis, STI & HIV Service. The HIV data manager will be responsible for maintaining and developing the HIV and AIDS Reporting System (HARS), which collates data to monitor the public health response to the national HIV epidemic. The postholder will have an expert understanding of data systems and have substantial experience in the principles of managing large and complex datasets and producing high quality outputs tailored to a range of audiences. They will be expected to work with a high degree of autonomy and professional accountability.
The postholder will be responsible for managing and developing automated programmes which clean and validate national HIV data. They will ensure that data are collected and processed in accordance with relevant policies and standard operating procedures (SOPs) and will regularly assess data quality and completeness. Working closely with scientific and analytical staff, the postholder will produce a wide range of key data outputs ensuring they are produced in a timely and accurate manner. Team working is key to this role and the post holder will be expected to work flexibly and constructively, dealing with a range of internal and external colleagues to support projects and ensure they are managed and delivered effectively.
Working for your organisation
We pride ourselves as being an employer of choice, where Everyone Matters promoting equality of opportunity to actively encourage applications from everyone, including groups currently underrepresented in our workforce.
UKHSA ethos is to be an inclusive organisation for all our staff and stakeholders. To create, nurture and sustain an inclusive culture, where differences drive innovative solutions to meet the needs of our workforce and wider communities. We do this through celebrating and protecting differences by removing barriers and promoting equity and equality of opportunity for all.
Please visit our careers site for more information https://gov.uk/ukhsa/careers
Job Description
The post supports the work of the Department of STIs and HIV within the Blood Safety, Hepatitis, STI & HIV Division through managing data and data systems and through taking a responsibility for information governance and compliance issues.
The postholder will:-
- Manage data submissions, maintain databases and data archives for epidemiological datasets, and prepare data for publication
- analyse and interpret data and report on findings
- review and critique peer reports
- provide advice and guidance on descriptive data analysis and its development
- undertake project management and/or management of staff guidance
As part of the main duties, you will be expected to:
- Develop, plan and undertake tasks that will support the long-term follow-up epidemiological studies that are operated or managed by the department;
- Be responsible for managing flow, handling and processing of data;
- Acquire and maintain a thorough understanding of relevant core datasets, including potential uses and limitations
- Undertake data analysis, assess value and completeness; resolve complex epidemiological data issues where a range of solutions, risks and impacts are pertinent;
- provide advice on descriptive data analysis and development including the design and development of epidemiological data collation, procurement and verification;
- Report on results and propose and develop forward strategy;
- Ensure the timely delivery of quality and complete data sourced from internal and external colleagues.
- Review and critique reports, publications and data released by colleagues.
- Contribute to the timely response of requests for data or information – including Parliamentary Questions (PQs) and Freedom of Information requests (FOIs);
- Observe and comply with Data Protection and related legislation, additionally reviewing operating procedures and providing advice within the team;
- Communicate the details and outcomes of work through reports or presentations;
- Liaise with study subjects or their representatives and maintain required confidentiality.
- Work effectively independently and also as part of a multidisciplinary team.
Other
- The above is only an outline of the tasks, responsibilities and outcomes required of the role. You will carry out any other duties as may reasonably be required by the directorate.
- The job description and person specification may be reviewed on an ongoing basis in accordance with the changing needs of the organisation.
Professional development
- You should pursue a programme of continuous professional development in accordance with any relevant professional registration or statutory requirements, while maintaining appropriate awareness of service provider requirements.
Communication and key working relationships
- You will use a range of communication techniques including face-to-face for small groups, presentations for larger groups, written (e-mail, documents or papers), telephone, teleconference, etc. You will often be communicating about specialised topics to colleagues and contacts with entirely different specialisms.
Internal
As a member of UKHSA you will be expected to work with and support colleagues across the organisation. In particular, you will work with and support:-
- Staff in data entry and administrative roles;
- Staff in Scientific and Epidemiology roles;
- Senior staff, including Deputy Directors in BSHSH;
- Colleagues in corporate function roles including Information Governance, Finance, Business and Procurement.
External
- Other scientific and technical organisations at a wide range of levels (up to Senior management) to discuss a wide range of data and technical issues, including interpretation of work and the content of written reports and/or other supporting documents.
- External clinical and laboratory staff involved in data and sample collection to discuss and resolve issues with data and/or sample management, other health care professionals, academic professionals, data analysts and the general public
This is not an exhaustive list.
The post supports the work of the Department of STIs and HIV within the Blood Safety, Hepatitis, STI & HIV Division through managing data and data systems and through taking a responsibility for information governance and compliance issues.
The postholder will:-
- Manage data submissions, maintain databases and data archives for epidemiological datasets, and prepare data for publication
- analyse and interpret data and report on findings
- review and critique peer reports
- provide advice and guidance on descriptive data analysis and its development
- undertake project management and/or management of staff guidance
As part of the main duties, you will be expected to:
- Develop, plan and undertake tasks that will support the long-term follow-up epidemiological studies that are operated or managed by the department;
- Be responsible for managing flow, handling and processing of data;
- Acquire and maintain a thorough understanding of relevant core datasets, including potential uses and limitations
- Undertake data analysis, assess value and completeness; resolve complex epidemiological data issues where a range of solutions, risks and impacts are pertinent;
- provide advice on descriptive data analysis and development including the design and development of epidemiological data collation, procurement and verification;
- Report on results and propose and develop forward strategy;
- Ensure the timely delivery of quality and complete data sourced from internal and external colleagues.
- Review and critique reports, publications and data released by colleagues.
- Contribute to the timely response of requests for data or information – including Parliamentary Questions (PQs) and Freedom of Information requests (FOIs);
- Observe and comply with Data Protection and related legislation, additionally reviewing operating procedures and providing advice within the team;
- Communicate the details and outcomes of work through reports or presentations;
- Liaise with study subjects or their representatives and maintain required confidentiality.
- Work effectively independently and also as part of a multidisciplinary team.
Other
- The above is only an outline of the tasks, responsibilities and outcomes required of the role. You will carry out any other duties as may reasonably be required by the directorate.
- The job description and person specification may be reviewed on an ongoing basis in accordance with the changing needs of the organisation.
Professional development
- You should pursue a programme of continuous professional development in accordance with any relevant professional registration or statutory requirements, while maintaining appropriate awareness of service provider requirements.
Communication and key working relationships
- You will use a range of communication techniques including face-to-face for small groups, presentations for larger groups, written (e-mail, documents or papers), telephone, teleconference, etc. You will often be communicating about specialised topics to colleagues and contacts with entirely different specialisms.
Internal
As a member of UKHSA you will be expected to work with and support colleagues across the organisation. In particular, you will work with and support:-
- Staff in data entry and administrative roles;
- Staff in Scientific and Epidemiology roles;
- Senior staff, including Deputy Directors in BSHSH;
- Colleagues in corporate function roles including Information Governance, Finance, Business and Procurement.
External
- Other scientific and technical organisations at a wide range of levels (up to Senior management) to discuss a wide range of data and technical issues, including interpretation of work and the content of written reports and/or other supporting documents.
- External clinical and laboratory staff involved in data and sample collection to discuss and resolve issues with data and/or sample management, other health care professionals, academic professionals, data analysts and the general public
This is not an exhaustive list.
Person specification
Essential criteria
- Degree level qualification in a STEM subject, or equivalent qualification, or equivalent experience related to information analysis in a similar data management role
- Experience of analysing and presenting complex information in a variety of formats to a wide range of stakeholders
- Understanding of data protection and working with confidential information
- Ability to communicate accurately and succinctly with a wide range of stakeholders – such as health care professionals, academic professionals, data analysts and the general public
- Demonstrable skills in a range of standard software packages - such as MS Word, Excel, PowerPoint, SharePoint
- Advanced analytical/ data interpretation skills
- Excellent oral and written presentation skills
- Able to prioritise workload and use initiative
- An understanding of and commitment to equality of opportunity and good working relationships both in terms of day-to-day working practices, but also in relation to management systems
- Database design and development and an understanding of data quality issues
- Demonstrable skills in a range of data management software packages - such as MS Access, STATA, SQL
Desirable Criteria:
- Post-graduate degree in a STEM subject or equivalent qualification, or equivalent experience related to information analysis in a similar data management role
- Ability to write and present analytical reports
- Project management skills
Alongside your salary of £37,749, UK Health Security Agency contributes £10,935 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.
- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension with an employer contribution of 28.97%
Artificial intelligence
Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance (opens in a new window) for more information on appropriate and inappropriate use.
Selection process details
This vacancy is using Success Profiles and will assess your behaviours.
You Will Be Required To Complete An Application Form. You Will Be Assessed On The Listed Essential Criteria, And This Will Be In The Form Of A:
- Application form (‘Employer/ Activity history’ section on the application)
- 1000 of word supporting statement.
This should outline how your skills, experience, and knowledge, provide evidence of your suitability for the role, with reference to the essential criteria.
The Application form and supporting statement will be marked together.
Longlisting: In the event of a large number of applications we will longlist into 3 piles of:
- Meets all essential criteria
- Meets some essential criteria
- Meets no essential criteria
Please note that only candidates meeting all criteria will be taken to shortlisting.
Shortlisting: In the event of a large number of applications we will shortlist on:
- Degree level qualification in a STEM subject, or equivalent qualification, or equivalent experience in a similar data management role
- Experience of analysing and presenting complex information in a variety of formats to a wide range of stakeholders
If you are successful at this stage, you will progress to interview and assessment.
Please do not exceed 1000 words. We will not consider any words over and above this number.
Feedback will not be provided at this stage.
Please note you will not be able to upload your CV. You must complete the application form in as much detail as possible. Please do not email us your CV.
Stage 2: Interview
You will be invited to a remote interview.
Behaviours will be tested at interview.
There will be a Technical Test. Candidates will be given a data set and will be required to review a piece of code and formulate an appropriate response.
The Behaviours tested during the interview stage will be
- Changing and Improving
- Working Together
- Managing a Quality Service
- Working at Pace
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.
Location
This role is being offered as hybrid working based at our Scientific Campus in Colindale. We offer great flexible working opportunities at UKHSA and operate using a hybrid working model where business needs allow. This provides us with greater flexibility about how and where we work, to get the best from our workforce. As a hybrid worker, you will be expected to spend a minimum of 60% of your contractual working hours (approximately 3 days a week pro rata, averaged over a month) in Colindale.
Security Clearance Level Requirement
Successful candidates for this role must pass an enhanced disclosure and barring security check before they can be appointed.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is Counter Terrorist Checks.
For meaningful National Security Vetting checks to be carried out individuals need to have lived in the UK for a sufficient period of time. You should normally have been resident in the United Kingdom for the last 3 years as the role requires Counter Terrorism Check (CTC) clearance. In exceptional circumstances UK residency less than the outlined periods may not necessarily bar you from gaining national security vetting and applicants should contact the Vacancy Holder/Recruiting Manager listed in the advert for further advice.
Future location
UKHSA is investing in a new state-of-the-art National Biosecurity Centre in Harlow, Essex, which will eventually bring together teams currently based at Canary Wharf, Colindale and Porton Down. For more details, please see: Huge biosecurity centre investment to boost pandemic protection - GOV.UK.
The new facilities will start becoming operational in the mid-2030s, with full completion by 2038. Staff will move in phases as facilities become available. If you're appointed to a role currently based at Canary Wharf, Colindale or Porton Down, please note that we'll continue investing in these sites for the next decade. As we get closer to the transition, we'll provide full information about relocation support available to staff.
Reasonable Adjustments
The Civil Service is committed to making sure that our selection methods are fair to everyone. To help you during the recruitment process, we will consider any reasonable adjustments that could help you. An adjustment is a change to the recruitment process or an adjustment at work. This is separate to the Disability Confident Scheme. If you need an adjustment to be made at any point during the recruitment process you should contact the recruitment team in confidence as soon as possible to discuss your needs.
You can find out more information about reasonable adjustments across the Civil Service here: https://www.civil-service-careers.gov.uk/reasonable-adjustments/
International Police check
If you have spent more than 6 months abroad over the last 3 years you may need an International Police Check. This would not necessarily have to be in a single block, and it could be time accrued over that period.
Artificial Intelligence (AI)
Artificial Intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance for more information on appropriate and inappropriate use.
Link Below:
Artificial intelligence and recruitment , Civil Service Careers
Internal Fraud check
If successful for this role as one aspect of pre-employment screening, applicant’s personal details – name, national insurance number and date of birth - will be checked against the Cabinet Office Internal Fraud Hub and anyone included on the database will be refused employment unless they can show exceptional circumstances. Currently this is only for External candidates to the Civil Service.
Careers website
Please visit our careers site for more information https://gov.uk/ukhsa/careers
Feedback will only be provided if you attend an interview or assessment.
Security
Successful candidates must undergo a criminal record check.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is counter-terrorist check (opens in a new window).See our vetting charter (opens in a new window).
People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Successful candidates must undergo a criminal record check.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is counter-terrorist check (opens in a new window).See our vetting charter (opens in a new window).
People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Nationality requirements
This Job Is Broadly Open To The Following Groups:
- UK nationals
- nationals of the Republic of Ireland
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
- individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
- Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements (opens in a new window)
Working for the Civil Service
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
Diversity and Inclusion
The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.
Contact point for applicants
Job Contact :
- Name : Jon Payne
- Email : jonathan.payne@ukhsa.gov.uk
Recruitment team
- Email : recruitment@ukhsa.gov.uk
Further information
The law requires that selection for appointment to the Civil Service is on merit on the basis of fair and open competition as outlined in the Civil Service Commission's Recruitment Principles. If you feel your application has not been treated in accordance with the Recruitment Principles, and you wish to make a complaint, in the first instance, you should contact UKHSA Public Accountability Unit via email: Complaints@ukhsa.gov.uk If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission: Visit the Civil Service Commission website: https://civilservicecommission.independent.gov.uk
