Department Secretary/PA (Part Time) (Internal Applicants only)
Company
Location
Cambridge, England, United Kingdom
Posted At
6/26/2025
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Description
The Department of Archaeology is seeking an experienced, reliable and efficient PA for the Head of Department. The hours are the equivalent of three days a week and can be arranged flexibly over the working week and the academic year. The post holder will be based in the Department of Archaeology and hybrid working is a possibility.
The main duties include processing email to identify priorities, managing and coordinating diaries, resolving timing conflicts, and ensuring timely action is taken and followed up. Committee work such as contributing to the creation of agenda and papers and some minuting, will be a regular part of the role during term time as well as organising meetings, booking rooms and refreshments etc. Other duties include working with the Department Administrator on the Department website and intranet, updating records and monitoring shared mailboxes and similar administrative tasks.
Applicants should have excellent people and communication skills, knowledge of web-based administrative systems including online meeting platforms (for example Teams and Zoom) or a willingness to acquire them, and education to at least A-level or equivalent standard. Good spoken and written English is essential. Previous experience of PA or secretarial work and knowledge of University administrative systems and procedures are essential.
The Department has around 35 Established University Teaching Officers and Teaching Associates, several Affiliated and Unestablished Lecturers and many specialist visiting teachers in any year. There are about 90 undergraduate students taking programmes in the department in any one year, 80 MPhil students and 80 PhD students.
Further particulars can be downloaded from the link below.
Closing date for applications is 10 July 2025. Interviews will be held on Thursday 17 July 2025.
We particularly welcome applications from candidates from a BME background for this vacancy as they are currently under-represented at this level in our department.
Click the 'Apply' button below to register an account with our recruitment system (if you have not already) and apply online.
If you have any questions about the role, please contact Melanie Hugow by email on [email protected]
Please quote reference JD46423 on your application and in any correspondence about this vacancy.
The University actively supports equality, diversity and inclusion and encourages applications from all sections of society.
The University has a responsibility to ensure that all employees are eligible to live and work in the UK.
Further information
The main duties include processing email to identify priorities, managing and coordinating diaries, resolving timing conflicts, and ensuring timely action is taken and followed up. Committee work such as contributing to the creation of agenda and papers and some minuting, will be a regular part of the role during term time as well as organising meetings, booking rooms and refreshments etc. Other duties include working with the Department Administrator on the Department website and intranet, updating records and monitoring shared mailboxes and similar administrative tasks.
Applicants should have excellent people and communication skills, knowledge of web-based administrative systems including online meeting platforms (for example Teams and Zoom) or a willingness to acquire them, and education to at least A-level or equivalent standard. Good spoken and written English is essential. Previous experience of PA or secretarial work and knowledge of University administrative systems and procedures are essential.
The Department has around 35 Established University Teaching Officers and Teaching Associates, several Affiliated and Unestablished Lecturers and many specialist visiting teachers in any year. There are about 90 undergraduate students taking programmes in the department in any one year, 80 MPhil students and 80 PhD students.
Further particulars can be downloaded from the link below.
Closing date for applications is 10 July 2025. Interviews will be held on Thursday 17 July 2025.
We particularly welcome applications from candidates from a BME background for this vacancy as they are currently under-represented at this level in our department.
Click the 'Apply' button below to register an account with our recruitment system (if you have not already) and apply online.
If you have any questions about the role, please contact Melanie Hugow by email on [email protected]
Please quote reference JD46423 on your application and in any correspondence about this vacancy.
The University actively supports equality, diversity and inclusion and encourages applications from all sections of society.
The University has a responsibility to ensure that all employees are eligible to live and work in the UK.
Further information
- Further Information
Advertise with us by contacting: [email protected]
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