DMS Administrator

We're looking for a DMS Administrator to join our team based from Helensburgh. This role benefits from our 4xFlex working pattern, offering a 4-day working week Monday - Thursday and hybrid working with typically 1-2 days onsite.

The DMS Administrator will be the subject‑matter expert on the M‑Files platform, responsible for the design, configuration, deployment, and optimisation of our digital‑document management environment.

This role ensures that our information lifecycle processes are efficient, compliant, and aligned with business objectives.

Administration & Configuration

• Manage M‑Files Objects, Document Types, Metadata, Views, Rules, Profiles, and Customisations
• Set up, maintain, and upgrade M‑Files on‑premises
• Apply and test M‑Files security, audit, and compliance settings

Architecture & Integration

• Design and implement integration points with ERP, CRM, SharePoint, Office‑365, LDAP/AD, and third‑party APIs
• Build & maintain integrations with M‑Files using both REST and SOAP APIs

User & Business Support

• Conduct training workshops for business group administrators.
• Create and maintain user documentation and best‑practice guides.
• Escalate and resolve incidents in alignment with guidance.

Process & Productivity

• Experience with workflow engines.
• Draft and refine Document Lifecycle Management (DLM) policies (retention, access, versioning).

Security & Compliance

• Ensure data‑classification, encryption, and access‑control standards meet GDPR and internal policies.
• Periodically audit M‑Files against regulatory requirements.

Change Management

• Participate in release controls; design test cases, execute UAT, and validate live deployments.
• Update system documentation with each version‑upgrade.

The successful candidate must achieve the appropriate level (SC) of security clearance. More details can be found here.

Required skills, qualifications and experience

• Significant experience in a DMS Administration / Consulting role
• Proven track‑record of DMS rollout, migration, or full‑scale operation
• DMS architecture, metadata design, rules, security groups, versioning, and workflow engine
• Experience with REST, SOAP, JSON Web Services
• Windows Server (IIS, SQL, Active Directory)
• PowerShell scripting, SharePoint
• SQL Server (or PostgreSQL) for data extraction
• Basic knowledge of GDPR, ISO 27001 and other legal frameworks
• Excellent communication skills
• Strong analytical, problem‑solving and project‑management abilities
• Ability to translate business requirements into technical solutions

Desirable skills

• M-Files subject matter expert

What we offer you

At Lockheed Martin our employees come first and therefore your physical, mental and financial wellbeing matters to us. On top of working in a highly supportive, friendly, respectful environment you can expect so much more.

We are an employer in support of and offering Flexible working

We offer Competitive salaries alongside a flexible holiday entitlement.

We have a Wealth of benefits available to you that can be selected through our wellbeing tool upon commencement of employment. Just a few of our amazing benefits are shown below:

• Private Medical Insurance
• Competitive Pension
• Dental
• Critical Illness
• Life Assurance
• Travel Insurance
• Employee discounts for top high street shops
• Employee Assistance Program which includes free face to face counseling sessions, Legal advice, Financial advice, etc
• Internal training and development alongside our Education assistance programmes
• Reimbursement for a professional membership
• Competitive policies that support flexibility and family leave inclusive of enhanced maternity leave

Business Environment

Lockheed Martin UK – Strategic Systems (LMUK SS) is the single contractor providing specialist Waterfront In-Service Support to one of the Royal Navy's Submarine Programs. The company provides the Ministry of Defence (MoD) with safe, efficient and responsive support. LMUK SS, as part of the ABL Alliance with AWE and Babcock, is also responsible for the management of operations at RNAD Coulport. Looking to the future, LMUK SS supports the joint US and UK submarine design efforts.

Equal Opportunity Statement

Lockheed Martin is committed to upholding principles of equal opportunity, fostering a work environment that is aligned with our core values of integrity, respect, and exceptional performance. We recognize the importance of leveraging the unique talents and experiences of all our employees to drive innovation, deliver superior solutions, and maximize value for our customers. Our focus is on identifying the most qualified candidate for each role, regardless of their background. If you are interested in a position, we invite you to share how your skills and perspectives could bolster our team and encourage you to apply, even if you feel your qualifications do not fully meet all the job criteria outlined in our advertisement. Furthermore, Lockheed Martin is dedicated to ensuring our recruitment process is inclusive for all individuals. We are prepared to accommodate reasonable adjustments for applicants as needed. If you require assistance or adjustments to participate in the job application or interview process, please contact recruitment@global.lmco.com.