Document Controller
Company
Location
Camberley, England, United Kingdom
Posted At
8/13/2025
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Description
Job Description
Costain are working with Thames Water on a variety of water and wastewater projects and have fantastic opportunities for individuals to join our growing AMP8 delivery team, working predominantly across the Thames Valley and Thames South regions. There is a mix of projects ranging from smaller capital maintenance to large civil new build schemes.
Document Controller is required to implement and manage processes relating to the company Document Control and Management systems. Working with the project team in order to implement and control these systems they must also manage the distribution of all documentation and ensure good relationships with external and internal stakeholders
Responsibilities
Document processing & Management, including:
Costain helps to improve people’s lives with integrated, leading edge, smart infrastructure solutions across the UK’s energy, water, transportation and defence markets. We help our clients improve their business performance by increasing capacity, improving customer service, safeguarding security, enhancing resilience, decarbonising and delivering increased efficiency. Our vision is to be the UK’s leading smart infrastructure solutions company. We will achieve this by focusing on blue chip clients whose major spending plans are underpinned by strategic national needs, regulatory commitments, legislation or essential performance requirements. We offer our clients leading edge solutions that are digitally optimised through the following five services which cover the whole lifecycle of their assets: future-shaping strategic consultancy; consultancy and advisory; digital technology solutions; asset optimisation and complex programme delivery. Our culture and values underpin everything we do.
Costain appreciate the time and effort taken when applying for one of our positions but, due to the high volume of responses, we are unable to provide individual feedback on candidates at application phase.
We do share individual feedback following an interview .
A Disability Confident employer will generally offer an interview to any applicant that disclose they have a disability and meets the minimum criteria for the job as defined by the employer.
It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people.
For more details please go to the Disability Confident website:
https://www.gov.uk/government/collections/disability-confident-campaign
About The Team
Costain are working with Thames Water on a variety of water and wastewater projects and have fantastic opportunities for individuals to join our growing AMP7 delivery team, working predominantly across the Thames Valley and Thames South regions. There is a mix of projects ranging from smaller capital maintenance to large civil new build schemes.
Costain are working with Thames Water on a variety of water and wastewater projects and have fantastic opportunities for individuals to join our growing AMP8 delivery team, working predominantly across the Thames Valley and Thames South regions. There is a mix of projects ranging from smaller capital maintenance to large civil new build schemes.
Document Controller is required to implement and manage processes relating to the company Document Control and Management systems. Working with the project team in order to implement and control these systems they must also manage the distribution of all documentation and ensure good relationships with external and internal stakeholders
Responsibilities
Document processing & Management, including:
- Process, catalogue and store documents in physical or digital formats, ensuring they are accessible and correctly filed. Manage the lifecycle of documents, including creation, revisions, approval, distribution and archiving, in alignment with project and company standards.
- Establish and maintain a standard, structured folder system. Ensure that all documents adhere to company policies, project and client requirements.
- Track project document control status to ensure sites meet the relevant timescales.
- Act as a liaison between project teams, departments, and external partners to ensure smooth document flow and accessibility.
- Liaise with the Contract and Core Team to assist with ensuring that all procedural documents are submitted on time.
- Highlight upcoming deadlines and outstanding actions for the Contract Team.
- Manage access to our document control system for the Contract Team and Supply Chain.
- Be the main point of contact for related queries and guidance material on the document management systems.
- Ensure that all documents adhere to company policies, project requirements, and industry regulations.
- Regularly review and audit documentation processes and storage for compliance and efficiency.
- Assist the Quality Assurance Manager in the implementation of quality assurance, regularly review and audit documentation processes and storage for compliance and efficiency, continuous improvement and innovation including sharing practices with/from the wider group.
- Participate in continual professional development, including that which will benefit others in the business as well as oneself
- Maintain the integrity and confidentiality of project documents, implementing measures to prevent unauthorised access or alterations. Ensure proper version control and keeping an accurate history of revisions and approvals.
- Ensure all paperwork is recorded when disposed of/archived on the relevant tracker
- Knowledge of the requirements of IS09001 (Quality Systems) and IS027001 (Information Security)
- Communicate well at all levels
- Duties may inlcude attending site when required
Costain helps to improve people’s lives with integrated, leading edge, smart infrastructure solutions across the UK’s energy, water, transportation and defence markets. We help our clients improve their business performance by increasing capacity, improving customer service, safeguarding security, enhancing resilience, decarbonising and delivering increased efficiency. Our vision is to be the UK’s leading smart infrastructure solutions company. We will achieve this by focusing on blue chip clients whose major spending plans are underpinned by strategic national needs, regulatory commitments, legislation or essential performance requirements. We offer our clients leading edge solutions that are digitally optimised through the following five services which cover the whole lifecycle of their assets: future-shaping strategic consultancy; consultancy and advisory; digital technology solutions; asset optimisation and complex programme delivery. Our culture and values underpin everything we do.
Costain appreciate the time and effort taken when applying for one of our positions but, due to the high volume of responses, we are unable to provide individual feedback on candidates at application phase.
We do share individual feedback following an interview .
A Disability Confident employer will generally offer an interview to any applicant that disclose they have a disability and meets the minimum criteria for the job as defined by the employer.
It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people.
For more details please go to the Disability Confident website:
https://www.gov.uk/government/collections/disability-confident-campaign
About The Team
Costain are working with Thames Water on a variety of water and wastewater projects and have fantastic opportunities for individuals to join our growing AMP7 delivery team, working predominantly across the Thames Valley and Thames South regions. There is a mix of projects ranging from smaller capital maintenance to large civil new build schemes.
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