Job Description
We are looking for a Document Controller based in our Manchester Office where we are a delivery partner on key infrastructure projects across the water, defence & nuclear energy sectors .
The position will require visits to our client offices with a blended approach to flexible and home working to support wellbeing.
This is a unique opportunity to be involved in some of the most complex and challenging projects in the UK today, where you will be responsible for document control.
We welcome applicants from candidates with experience of working in highly regulated environments but equally are seeking people with Document Control experience in other industries and sectors to support interdisciplinary learning and on-site delivery.
Responsibilities
- Uploading and management of documents in line with best practice standards
- Championing of document management processes and systems within the project environment
- Review, management and uploading of documents held on sites for projects
- Understanding and adhere to legal, contract and project document management requirements
- Deal with enquiries efficiently and effectively
- Carry out other project and non-project related activities as required
- Assist in the production and supply of electronic and hard copy documents
- Where appropriate promote training to operational team and suppliers in use of the electronic document management system (SharePoint and Autodesk Vault) and related IT systems.
- Monitor compliance with contractual periods of reply and draft appropriate contractual communications via CEMAR,
- Provide assurance to Project Manager by ensuring that all records are maintained.
- Identify and implement areas for improvement and share best practice
- Complete timesheets end of each week and ensure others do as well
- Implement and contribute to processes/systems to meet commercial expectations.
- Manage registers and Metrics including for file storage
- Attend relevant meetings
- Be proactive in their own professional development, learn new skills and broaden/deepen professional experience
- Act in mutual trust and co-operation and uphold Costain values
- Liaise with established document control team in the wider Dockyard to ensure compliance with existing systems and processes.
- Develop, agree, & manage project document control processes to assist delivery teams in streamlining their workflows
Essential
QUALIFICATIONS
- Ability to communicate effectively with peers and other disciplines in both verbal and written
- Good interpersonal skills and team worker
- The successful candidate will either be a current holder of Security Check (SC) or Developed Vetting (DV) Clearance, or have the ability and be willing to obtain security clearance required for role.
- High level of competence in the use of Microsoft Office Suite/Sharepoint and other IT systems
- Proven experience in document control, preferably within an engineering, construction, or technical environment.
- Familiarity with document control software and database systems.
- Strong organisational and time-management skills, with the ability to handle multiple tasks simultaneously.
- Attention to detail and commitment to accuracy.
- Excellent communication skills, both written and verbal.
- Proficient in MS Office applications and document management systems.
- Ability to work independently and as part of a team.
Desirable But Not Essential
Educational Background: A diploma or associate degree in Business Administration, Information Management, or a related field but is not always mandatory.
Training and Certifications: Certifications or specialised training in document management systems or tools can be an advantage.
Adaptability to Change: With technology and standards evolving, being adaptable and open to learning new systems and processes is valuable.
About Us
Costain helps to improve people’s lives with integrated, leading edge, smart infrastructure solutions across the UK’s energy, water, transportation and defence markets. We help our clients improve their business performance by increasing capacity, improving customer service, safeguarding security, enhancing resilience, decarbonising and delivering increased efficiency. Our vision is to be the UK’s leading smart infrastructure solutions company. We will achieve this by focusing on blue chip clients whose major spending plans are underpinned by strategic national needs, regulatory commitments, legislation or essential performance requirements. We offer our clients leading edge solutions that are digitally optimised through the following five services which cover the whole lifecycle of their assets: future-shaping strategic consultancy; consultancy and advisory; digital technology solutions; asset optimisation and complex programme delivery. Our culture and values underpin everything we do.
Costain appreciate the time and effort taken when applying for one of our positions but, due to the high volume of responses, we are unable to provide individual feedback on candidates at application phase.
We do share individual feedback following an interview .
A Disability Confident employer will generally offer an interview to any applicant that disclose they have a disability and meets the minimum criteria for the job as defined by the employer.
It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people.
For more details please go to the Disability Confident website:
https://www.gov.uk/government/collections/disability-confident-campaign
