Document Controller

CompanyRidge and Partners LLP

LocationReading, England, United Kingdom

Posted At3/6/2026

UK Visa Sponsorship Analytics

Occupation Type

Records clerks and assistants

Occupation Code Skill LevelIneligible

Sponsorship EligibilityIneligible for Sponsorship

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Description

What’s The Opportunity

We are currently seeking a Project Document Controller to support all aspects of our operational Frameworks within Defence and Secure Works. This is a vital role where you’ll help ensure the smooth delivery, compliance, and coordination of project documentation and processes. The role will also involve supporting the Ridge Security Controlling Team with administrative tasks, ensuring all security‑related records and clearances are accurately maintained and kept up to date. Due to the nature of this role you will be based in our Theale, Reading office.

What you need to do to be effective in this role

Provide general administrative support across multiple Frameworks.
Assist with the preparation and management of all documentation, ensuring accuracy and compliance with relevant client standards.
Organise and maintain document control systems for project files, drawings, specifications, and related documentation.
Support the timely submission, tracking, and updating of all documents.
Maintain a well‑structured project filing system that enables quick and easy access to information.

Support the team in managing project schedules and meeting key deadlines.

Ensure compliance with document control procedures and contribute to ongoing process improvements.

Handle data securely

Security

Administer and manage security clearances across Ridge, ensuring accurate records, timely renewals, and full compliance with client and internal requirements.
Maintain and update security‑clearance databases, proactively monitoring status changes and assisting colleagues with clearance‑related queries or actions.
Assist in managing and processing security clearances via Client systems or approved third‑party suppliers.
Act as a proactive, supportive point of contact for colleagues, demonstrating a strong willingness to assist and contribute to a positive team environment.
Assist with the preparation and management of all task order documentation, ensuring accuracy and compliance with client standards.
Organise and maintain document control systems for project files, drawings, specifications, and related documentation.
Ensure timely submission, tracing and updating of all documents

Maintain a well-structured project filing system that ensures easy and quick document access.

Support the team in managing project schedules and meeting deadlines.

Ensure compliance with document control procedures and contribute to continuous improvement initiatives.

Provide general administrative support for Framework Task Orders.

Assist in managing and processing security clearances via client systems.

Coordinate site visits between the client and internal Ridge team members.

The skills and experience you need to have for this role

Proficient in Microsoft Office Suite (Word, Excel, Outlook).
Prior experience in document control or administrative roles is highly desirable.
Experience with Common Data Environments (CDE).
Capable of managing multiple priorities in a fast-paced environment.
Familiarity with document management systems or software.

Additional Information

Based in or able to commute to Reading, Berkshire
Proactive, professional, and eager to learn
BPSS/SC clearance required (or willingness to go through the process).

Personal Attributes

Excellent written and verbal communication skills.
Strong attention to detail and excellent organisational skills.
Ability to work independently and take initiative, while also being a reliable team player.