Document Controller

By 2050, the planet could be using twice as much electricity compared to today. Are you interested in contributing and helping to shape the future of the world’s energy? If so, read on.

Fusion, the process that powers the Sun and Stars, is one of the most promising options for generating the cleaner, carbon-free energy that our world badly needs.

UKAEA leads the way in realizing fusion energy, partnering with industry and research for groundbreaking advancements. Our goal is to bring fusion electricity to the grid, supported by tomorrow's power stations. In pursuit of our mission, UKAEA embraces core values: Innovative, Committed, Trusted, and Collaborative.

As an employee of UKAEA you will benefit from:

• Outstanding defined benefit pension scheme, details of which can be found at the end of this advert
• Corporate bonus scheme up to 7% and a Relocation allowance (if eligible)
• Flexible working options including family friendly policies and the right to request flexible working from the start of your employment.
• Employee Assistance Programme and trained Mental Health First Aiders,
• Generous annual leave allowance starting with 25 days, plus 3 days Christmas closure and 2.5 privilege days, in addition to UK bank holidays
• Wide range of career development opportunities
• A vibrant culture committed to equality and being fully inclusive

The salary for this role is £42,858 (inclusive of a Specialist Allowance), and onsite working is expected for 3 days a week.

This role can be based at the following site; Culham, Oxfordshire.

This role requires employees to complete an online Baseline Personnel Security Standard (BPSS), including The Disclosure & Barring Service (DBS) checks for criminal convictions.

Job Description

The Role

Are you looking for an exciting opportunity to make a difference? Join our team and contribute to the future of fusion energy. The Document Controller plays a critical role in supporting the Document Manager by ensuring that all project documentation is effectively managed, controlled, and distributed in line with contractual, regulatory, and quality standards.

Their role will align to industry best practice (ISO 19650 (BS1192) & 19001) and existing policy practice within UKAEA and they will need to have a strong understanding of Export Control licensing.

What will you be responsible for?

• Receive, check, issue and classify incoming and outgoing project documentation, including export control (PECRO) compliance
• Upload and distribute document according to project’s distribution matrix, and return comment sheets to contractors/vendors.
• Verify that the documents comply with project standards, templates and naming conventions (e.g. check the correctness of document title block, coding, etc.).
• Manage version control and ensure only the latest revisions are issued and distributed.
• Maintain auditable record in line with contractual, regulatory and ISO requirements
• Distribute the documents to the project team, stakeholders or contractors in a timely manor
• Support project reviews, audits and reporting with accurate document registers (MIDP)
• Act as Primary point of contact for all document control queries within the project.

Essential

• Educated to HND level with relevant and extensive experience of a document management system.
• Proven experience as a document controller in large scale projects (Engineering, Construction, Nuclear preferred).
• Strong knowledgeable on ISO 19650 & 19001
• Knowledgeable on NEC4 contracts and Export Control Licensing.
• Good understanding of the importance of audit trails for all project documentation through the lifecycle of the project.
• Excellent attention to detail and organisation skills.
• Strong interpersonal and communication skills, ability to work effectively across multidisciplinary teams
• Ability to manage workload, priorities and deadlines in a fast-paced environment.
• Experience of end of project handover and archiving

Desirable

• Educated to Degree standard or equivalent qualifications. Extensive experience of ASITE at administrator level, SharePoint and Excel.
• Document Control or project management certification (e.g., AMP, EDMS training)
  
  

A full list of our benefits can be found here https://careers.ukaea.uk/life-at-ukaea/employee-benefits/

UKAEA's mission is clean energy for all, and we welcome talented people from all backgrounds who want to help us achieve our mission. We are under-represented from some groups and so want to encourage applications in particular from women in STEM, people from Black British Caribbean and African backgrounds and from Pakistani and Bangladeshi British backgrounds. Our Executive team, supported by our 'Head of Equality, Diversity and Inclusion' (EDI) and Wellbeing and our EDI Networks actively promote Inclusion and takes steps to increase diversity within our organization. We reinforce best practices in recruitment and selection and evaluate approaches to remove barriers to success.

UK Atomic Energy Authority is committed to being accessible. Please email talent@ukaea.uk if you have any questions or require help or adjustments to compete on a fair basis, for example, changes to the way we interview or share information.

Please note that vacancies are generally advertised for 4 weeks but may close earlier if we receive a large number of applications.