Document Controller - FTC

Ardmore are seeking a Document Controller to work across multiple projects in London. This is a fixed-term contract starting as soon as possible, running until 19th December 2025.

Ardmore have been at the forefront in delivering hundreds of major projects across London. Some of our iconic projects include the Corinthia Hotel, Old War Office restoration and the Greenwich Peninsula.

We build homes, offices, hotels, schools, medical centres, parks, playgrounds – every facility our great city needs. And we do it with passion. With sensitivity. With style!

The Document Controller role will involve ensuring that all project documentation is up to date, available and easily accessible by the Project Team. Responsible to keep various trackers and documents up to date. The role will also involve managing and coordinating the project handover process, ensuring all documentation is complete, accurate, and delivered on time.

Main Responsibilities:

• Create electronic and paper-based filing systems (including racks for full size drawings) for each design discipline including drawings, specifications, various design related communication etc. Ensures that all this information is up to date, downloaded from the Information Management System (i.e. 4Projects, BIW, FTP sites). Also make sure that ‘used-on’ projects and out-of-date documents are superseded.
• Provide 4 Projects training for new members of the Project team.
• Create and regularly update various trackers, registers, and other tools to ensure that all stored information is accessible and easy to find.
• Assist in the creation of the Health & Safety File and ensure that it is done at least 6 weeks before the final completion of the project. Follow the guidance and instructions of the Design Manager and CDM Coordinator while compiling all information, documents, and certificates for the Health & Safety Files.
• Provide any other administrative assistance required by the Project Team, including deputising the Project Administrator while absent/on holiday and ensure the smooth running of the project office including switchboard operation and general administration as and when required.
• Raise orders for materials and plant and goods received on the Intellect system (where there is no logistic manager on site)

We’re Looking For:

• Experience working Main/Tier 1 Contractor.
• Extensive experience using 4Projects/ Viewpoint
• Experience managing project handovers and final documentation
• MS Office 2016 (Word, Excel, Outlook)
• Previous experience working with an engineering or construction company
• Strong administration skills
• Fast and accurate IT skills