Document Controller / Programme Support

Job Overview

You'll be managing the intake, handling and storage of documentation for project related documents and the project/programme information management system. You'll be compiling reports, archiving materials and ensuring seamless document management; facilitating system access for the project team and ensuring that security and privacy requirements of stakeholders are met.

Responsibilities

• Setting up, copying, scanning and storing documents. Filing documentation in both physical & digital records, ensuring appropriate storage.
• Creating templates for documents
• Managing document versions, ensuring latest versions are always accessible, ensuring documentation complies with relevant standards and requirements, responding to and managing requests for documentation.
• Liaising with other document controllers within the business, working collaboratively to manage the documentation process across the wider business
• Liaising with key stakeholders across the project/programme management team internally and externally, distributing project related information securely.
• Maintaining confidentiality and acting in accordance with data protection regulations & GDPR, ensuring sensitive information is treated appropriately
• Provide day-to-day support to the Programme team
• Assist with reporting and project communications
• Data entry & reconciliation activities to support the projects and programme. 

Other responsibilities may include:

• Train team members on document management processes and systems
• Manage calendars and meetings for programme team, work with Office Managers to organise travel.
• Liaise and work with Human Resources to support team specific onboarding activities
• Work with Office Managers to organise team events and activities
• Liaise and work with Finance to raise and manage purchase orders

Qualifications

To be successful in this role you will have the following qualifications and experience:

• Proven experience as Document Controller, Programme/Project support or similar role
• Excellent communication skills
• Experience working with SharePoint, MS365 tools
• Working knowledge of major Common Data Environments & Information Management Systems
• Detail orientated and analytical, ability to problem solve; particularly in relation to the management of documentation
• Team player, able to work collaboratively with internal and external stakeholders across disciplines
• Highly organised with excellent time management, able to multi-task and manage multiple priorities

Whilst not essential to the role it would be beneficial if you have:

• Previous industry experience
• Knowledge of document & data management software such as PowerBI/Smartsheet
• Understanding of project management methodology

If you're looking to make a meaningful contribution and grow your career in document control and project support in a supportive and collaborative team, and have the necessary skills to excel in this role, we encourage you to apply.