The role:
We have an exciting opportunity for someone to take on the role of E-Billing Coordinator in our friendly, London based Finance team.
The role will be responsible for the day-to-day uploading of E-bills and financial data. This role requires a high level of accuracy whilst ensuring an efficient and effective service is always provided. All E-Bills must be processed using the correct file type in a timely manner in accordance with our client billing agreements. The E-billing Coordinator will need to regularly coordinate with the Senior E-billing Coordinators and become one of the main points of contact for our clients, including the Billing and Credit Control teams globally, and client and matter partners within the firm. In addition, this role involves advising the business on acknowledged best practice to adhere to the clients' billing guidelines.
What will you do:
Use technical expertise and build effective relationships to ensure compliance with the provisions of the Solicitors Accounts Rules:
- Generate electronic files (LEDES98B, BI, BI_V2, LEDES 2.0, LEDES 2.1) using the firm’s ERP system.
- Handle a high volume of complex uploads for a selection of e-billing clients to various intermediary platforms.
- Ensure client guidelines and firm policies are followed during the submission process.
- Assist with maintaining timekeeper, matter, rates, and invoice data held within the various intermediary systems.
- Invoice rejection management.
- Assist with onboarding and implementing new E-billing clients.
Provide a quality service and ensuring that the team processes and objectives align with business needs:
- Provide regular feedback to the Senior E-billing Coordinator so that improvements on processes can be analysed.
- Adhere to agreed best practices, policies and processes whilst adapting to local requirements, as necessary.
- Consistently share knowledge and skills with colleagues.
Apply commercial logic to advise the business on best practice to obtain the maximum financial benefit for the firm:
- Regular interaction with the Finance teams.
- Maintain constructive working relationships with the MPs, MFEs and secretaries within the firm and key personnel within external organisations to ensure that focus is maintained on outstanding e-bills and e-billing queries.
- Maintain a high level of professionalism when dealing with contacts within external organisations and to help in resolving issues to achieve the best outcome for the firm.
Input into key reports, applying intermediate Excel functionality as necessary, to provide the practice and finance managers with timely and relevant information:
- Maintain a report of cancelled and reissued invoices, and logging of information for use in the financial audit.
- Issue ad hoc reports for both internal and external reporting needs.
What we are looking for:
- Experience in a Law firm environment with experience of E-billing processes is preferable but not a necessity.
- We will also consider candidates with experience working within a finance department, or an enthusiastic graduate looking to start their career in legal finance.
- Able to work effectively as part of a diverse and inclusive team.
- Flexibility and a willingness to work additional hours on occasion as required.
Career Level:
The career level assigned to this role is level 2. The career level framework provides a formal structure for the business services functions at the firm. The framework, which ranges from level 1 to level 7, clearly defines the responsibilities, skills and competencies required at each level.
Here at Simmons & Simmons:
Simmons & Simmons is a place where dynamic minds thrive. Our culture is built on work that matters, you will work on inspirational and thought-provoking projects, using your influence to create positive impact for our clients, society and the planet. We also ensure that everyone’s voice is heard from day one, irrespective of job title, qualification, or background. You’ll be encouraged to have an enquiring mind and share ideas that can drive the firm forward. Through innovative learning and development opportunities, you will be provided with a platform to excel, enabling you to exceed your career ambitions and do things you never thought were possible.
Some key information:
- We offer a competitive package including bonuses dependant on role/level, private medical insurance and pension contribution.
- Our global skills academy provides our people, regardless of their role and location, with excellent learning opportunities (including live workshops, podcasts, short videos and practical learning experiences).
- We have adopted a hybrid working approach with a requirement for a minimum of three days in the office with flexibility dependant on role/team/client demands.
- We bring together the best legal advice from our established legal teams with non-traditional capabilities via Simmons & Simmons Solutions that enhance, expand and differentiate the Simmons offering.
- We are proud to rank as a Stonewall Top Global Employer and a Top 75 Employer for Social Mobility.
- We have a range of social and sports committees, summer and winter parties and monthly get togethers.
- We have a range of diversity networks to connect people and celebrate our differences which is integral to our inclusive culture.
- All UK offices have their own artwork collections – including Damien Hirst and Tracey Emin pieces in the London office. We have a long-standing history in supporting the art community especially up-and-coming artists.
- We have recently introduced a Strategic Advisory Council which is a mix of associates and business services who will propose strategic initiatives that align with our firm's mission and support the delivery of our Business Plan, shaping the future of our next-generation law firm.
Equal opportunities:
We are committed to fostering equality, diversity and inclusion within our firm and to ensuring equal employment opportunities. We believe that this commitment creates a vibrant and rewarding work environment. We are therefore committed to:
- Upholding equal opportunities, regardless of race, ethnicity, religion, belief, age, disability, sexual orientation, sex, gender reassignment, gender identity, marital status, or pregnancy, including maternity and paternity. This commitment extends to addressing any instances of perceived or associative discrimination and harassment. We also ensure fair treatment during recruitment and selection processes for those who are serving or have served in the armed forces, along with their families.
- Accommodating requests for flexible working arrangements whenever possible. We encourage you to discuss your needs with us if this is something you require.
- Making our roles accessible to individuals with diverse abilities. If you need any reasonable adjustments during the recruitment process, please let us know so we can meet your needs.
- We offer a range of employee networks to support our colleagues. More information about these networks can be found in the D&I Information booklet that candidates are sent when invited to interview.
We encourage you to apply even if you don't meet every single requirement. We are looking for individuals who are passionate and eager to learn and grow with us. Your unique experiences and perspectives could be a great addition to our team.
If you’re interested in finding out more about this position, please contact the Recruitment Team. To apply for the role, click on the link at the bottom of the page or visit our career page for more details.
