At Wayve we're committed to creating a diverse, fair and respectful culture that is inclusive of everyone based on their unique skills and perspectives, and regardless of sex, race, religion or belief, ethnic or national origin, disability, age, citizenship, marital, domestic or civil partnership status, sexual orientation, gender identity, veteran status, pregnancy or related condition (including breastfeeding) or any other basis as protected by applicable law.
About Us
Founded in 2017, Wayve is the leading developer of Embodied AI technology. Our advanced AI software and foundation models enable vehicles to perceive, understand, and navigate any complex environment, enhancing the usability and safety of automated driving systems.
Our vision is to create autonomy that propels the world forward. Our intelligent, mapless, and hardware-agnostic AI products are designed for automakers, accelerating the transition from assisted to automated driving.
In our fast-paced environment big problems ignite us—we embrace uncertainty, leaning into complex challenges to unlock groundbreaking solutions. We aim high and stay humble in our pursuit of excellence, constantly learning and evolving as we pave the way for a smarter, safer future.
At Wayve, your contributions matter. We value diversity, embrace new perspectives, and foster an inclusive work environment; we back each other to deliver impact.
Make Wayve the experience that defines your career!
The role
The role of Executive Assistant to the CEO & EA Lead offers a dynamic opportunity to have a direct impact on the company’s efficiency and success, providing comprehensive support across various facets of operations at Wayve.
A key responsibility is managing the CEO’s calendar, travel, inbox, and strategic engagements, ensuring seamless scheduling and logistics across multiple time zones and locations, including London and our other office sites. You will act as a trusted gatekeeper and liaison on the CEO’s behalf. You’ll contribute to keeping the CEO focused on the most high-impact work, helping to prioritise critical engagement and align timespend with key strategic objectives.
You will work closely with the CEO’s Chief of Staff, providing hands-on support with meeting preparation, agenda compilation, note taking and action tracking, generally ensuring meetings are efficient and outcomes are followed through. You'll have visibility and involvement in high-priority internal initiatives and business operations, supporting the Chief of Staff in implementing the company operating rhythm and processes.
As Team Lead for the EA function, you will manage and mentor the EA team, fostering a collaborative and high-performing culture. You’ll oversee workload distribution, team development, best practice sharing, and ensure that the EA team as a whole is tightly aligned to leadership needs across the business. You would be working closely with the wider EA team on coordinating executive/leadership initiatives, special company-wide communications and events, or providing cover for execs whether for sickness or holiday absences.
About You
In order to set you up for success as an EA at Wayve, we’re looking for the following skills and experience.
Essential
- Excellent organisational and time management skills across multiple timezones with the ability to prioritise effectively.
- Thrive in a fast-paced environment, working well under pressure, delivering good results
- Proven people management experience, ideally in an EA team or administrative function
- Familiarity with business operations, internal communications, and strategic meeting management
- Can handle shifting priorities and formulate contingency plans
- Experience supporting Executives/C-suites and comfortable working with senior stakeholders at all levels internally and externally - candidates will need to be able to build and develop strong relationships with a range of stakeholders
- Detail-oriented, proactive and takes initiative
- Creative approach to problem solving and are solutions orientated
- Ability to demonstrate highest level of integrity and confidentiality at all times
- A flexible and adaptive style to working, positive attitude, and a team player
- Proficient knowledge of Google Drive skills and can adapt to new platforms
- Strong communication skills - verbal and written
Desirable
- Experience supporting a CEO or founder in a high-growth tech environment
- Strong project management skills with experience coordinating complex events and multi-step processes
- Experience in organising large-scale company events, such as offsites, or team-building activities
- Proactive in identifying opportunities to streamline processes and improve operational efficience
- A creative mindset, comfortable contributing ideas to improve the team experience and the company’s work culture
- Strong interpersonal skills with a high level of emotional intelligence, able to navigate sensitive situations with diplomacy and tact
This is a full-time role based in our London office a minimum of four days a week, alongside the CEO. At Wayve we want the best of all worlds so we operate a hybrid working policy that combines time together in our offices and workshops to fuel innovation, culture, relationships and learning, and time spent working from home, though as an office lead it will be important to be in the office on a very regular basis.
We understand that everyone has a unique set of skills and experiences and that not everyone will meet all of the requirements listed above. If you’re passionate about self-driving cars and think you have what it takes to make a positive impact on the world, we encourage you to apply.
For more information visit Careers at Wayve.
To learn more about what drives us, visit Values at Wayve
DISCLAIMER: We will not ask about marriage or pregnancy, care responsibilities or disabilities in any of our job adverts or interviews. However, we do look to capture information about care responsibilities, and disabilities among other diversity information as part of an optional DEI Monitoring form to help us identify areas of improvement in our hiring process and ensure that the process is inclusive and non-discriminatory.
