Employee Experience and Office Coordinator

Job Title: Employee Experience & Office Coordinator

Location: Scale Space, 58 Wood Lane, W12 7RZ

Hours: 40 hours per week

Salary: £32,000–£38,000 (depending on experience)

The opportunity

Are you a proactive, organised individual with a passion for HR and a drive to cultivate an inclusive, productive office environment?

We are looking for an employee Experience & Office Coordinator to join our team and play a key role in supporting both our people operations and workplace experience.

This is an ideal opportunity for an HR graduate or someone early in their HR career who is also comfortable with office coordination responsibilities. You’ll have the chance to get hands-on experience across a broad range of HR areas, onboarding, systems, policy, and benefits, while also supporting day-to-day office operations that keep the team running smoothly.

If you’re excited to grow your HR skills in a collaborative environment while ensuring our office is welcoming, well-organised and efficient, we’d love to hear from you.

What you’ll be doing

HR Coordination & Projects

• Support the Head of People and Talent with pre-onboarding duties, liaising with IT suppliers to set up equipment for new joiners.
• Welcome new team members on their first day, introducing them to their equipment and systems and helping them settle in.
• Coordinate and improve the onboarding process, using feedback and data from surveys to enhance the experience.
• Help optimise and maintain our HRIS system (HiBob), ensuring data accuracy and supporting system improvements.
• Assist with drafting, reviewing, and organising internal policies and HR documentation.
• Support benefits administration and the implementation of new people-related initiatives.
• Take on small HR projects, including policy reviews, process mapping, and employee engagement initiatives.

Office Coordination

• Manage office supplies, stocktake stationery, snacks, and drinks, and ensure the workplace is well-equipped.
• Prepare meeting rooms for company-wide, investor, and commercial meetings.
• Take minutes during meetings and circulate them promptly.
• Act as a point of contact with external providers (e.g., Scale Space, AirIT, legal teams), escalating issues where necessary.
• Send out NDAs and contracts and ensure proper filing in SharePoint folders.

What you’ll need to be successful

• Ideally, experience in an office or HR coordination role, or be a recent HR graduate with a strong interest in people operations.
• Highly organised with excellent attention to detail.
• Strong written and verbal communication skills.
• Confident using MS Office and quick to pick up new tools and systems.
• Comfortable working independently and able to manage multiple tasks at once.
• Positive, adaptable, and team-oriented mindset.

Behaviours we value

Empathy – You create an inclusive, welcoming atmosphere and support colleagues with care and consideration.

Collaboration – You work across teams to enable success and maintain open lines of communication.

Take Initiative – You don’t wait to be told, if something can be improved, you step up and make it happen.

Adaptability – You stay calm and flexible when things shift and are quick to adjust priorities.

About Puraffinity

We are an energetic, customer-driven advanced materials science company focused on designing, developing, and manufacturing smart engineered adsorbent to capture and retain PFAS (Per- and polyfluoroalkyl substances) from water across the Residential, Commercial, Industrial and Municipal market sectors.

Based in London – UK, Puraffinity was founded in 2015 and since then has become a leading organization in tackling PFAS, commonly known as The Forever Chemicals, due to its resistance and high mobility.

Our Vision is to provide 1 billion people with PFAS safe water by 2030, and our Mission is to protect environmental and human health by engineering precision materials to capture chemicals in water.

Puraffinity embraces diversity and fosters a collaborative and teamworking environment, and we dedicate 100% of our time to create a purposeful and sustainable environmental impact.

Our Core Values: Collaboration & team first, Adaptability, Take initiative and Empathy

Puraffinity Benefits

• We offer great benefits: Vitality Private Health and Dental Care
• Enhanced pension employer contribution scheme (up to 7.5%)
• Unlimited coaching with MoreHappi
• Group Life assurance through Legal and General
• We offer shares in Puraffinity for all employees, which means you get recognised and rewarded for your work
• We care about your learning and development and to support this we have a generous training budget for personal development (up to £2,000 per year)
• A work life balance is important – we offer 25 days annual leave (in addition to the 8 bank holidays)