Estate Manager

Location:                                    Gloucester/Swindon/Worcester

Responsible for:                        All internal estates staff, external contractors/service providers.

Salary:                                        Up to 45,000.00 DOE plus vehicle package

Company overview

Iris Care Group provide Registered Care, Supported Living, and specialist nursing services to adults with autism, learning/physical disabilities, acquired brain injuries and age related or mental health needs. We are different from other care providers; we believe we offer genuine career progression opportunities and provide a great working environment which results in our teams delivering fantastic outcomes for the people we support. Having earned a strong reputation among local authorities for successfully supporting some of the most complex needs within the social care environment, we have almost doubled in size over the last three years and now offer multiple services across the UK and growing. This means we are focused on best practice in people and business management requirements.

We are committed to ensuring all the people we support live a good life that focuses on choice, Independence and equal opportunity is integral to our ethos and all those we support across our supported living and registered services.

Job Purpose

The Estates Manager role reports directly into the Director of Estates and is responsible for strategic and operational delivery of all estates requirements to include CAFM management, Vehicle fleet, compliance, financial budgets, whilst reporting into senior management to ensure that all estates functions are fit for purpose, legally compliant, providing high levels of customer service and meeting all institutional priorities and initiatives.

This role would suit a former tradesman/estate’s professional and will be based at our Gloucester office to cover the Gloucestershire/Wiltshire divisions of the estates department covering 30 supported living services and our Pirton Grange service (specialist residential and nursing care) in Worcestershire.

Main Duties and responsibilities

• Quality control sign off of all estates workstreams (CAFM)
• Direct report for maintenance team (to include timesheets/supervisions)
• Compliance management, to review external/internal reports and manage remedial actions to include external contractor remedials.
• Budget control management of estates expenditure, invoice review and authorisation.
• Recruitment, disciplinary and investigations (HR Liaison)
• To take the lead on CAFM system management, training, asset management requirements.
• Small works project management. (materials, budget management, building control)
• External contractor/supplier reviews.
• To attend meetings internal/external to action requirements for the estates team.
• Producing data required for board /estates requirements.
• Grounds/external works management (to produce/manage PPM schedule via CAFM system.
• Investigations into estates issues and reporting.
• PPE for maintenance/grounds operatives.

Person Specification

Essential criteria

• CAFM management of FM services. (Work orders and compliance requirements).
• Must have a good sound knowledge base of CAFM systems.
• Evidence of team leadership including recruitment, team building and individual professional development.
• The ability to build and motivate internal and external teams ensuring alignment with delivery goals in order to successfully develop and deliver total FM services.
• Proven ability of negotiating effective contractual terms for maintenance, services, and consultancy agreements.
• Evidence of financial planning and budget management for significant costings.
• Experience of prioritising complex and often-conflicting estates demands ensuring appropriate risk management approaches are used.
• Good level of IT skills (Microsoft office, word, excel)

Desirable criteria

• Recognised facilities management qualifications.
• Recognised Health and safety qualifications.
• Evidence of delivering process improvement across a range of operational areas
• Experience of working in supported living and challenging environments.
• Professionally focused with the ability to think laterally to meet goals.
• Welcome challenge in an open, participative, and transparent style.

This Job Description and areas of responsibility may be developed to reflect the strengths of the post holder, their areas for development and aspirations. Whilst every effort has been made to explain the main duties and responsibilities of the role, each individual task may not be identified. The post holder may be asked to undertake other duties from time to time as required and commensurate with the position as deemed necessary.

All successful candidates will be subject to an Enhanced DBS Check