Job Overview
Are you an experienced administrator looking to grow your career within a dynamic and supportive team? We are pleased to offer an exciting internal opportunity for a highly organised and motivated individual to join our
Estates and Facilities (E&F) Directorate.
This pivotal role will see you providing comprehensive administrative support that contributes directly to the smooth running of our estates and facilities services—helping to ensure that our patients, visitors and colleagues experience a safe, efficient, and well-managed environment across all our sites.
Main duties of the job
This role offers a fantastic opportunity to develop your skills and make a meaningful impact in a team committed to high standards, operational excellence, and continuous improvement.
Join us in delivering vital services that help keep our hospitals running smoothly behind the scenes—your contribution matters.
Working for our organisation
Frimley Health NHS Foundation Trust is committed to being an inclusive and disability confident employer and has been awarded the Gold for the Armed Forces Employment Recognition Scheme. We provide first class development opportunities for all staff and have a wide range of professional, management and leadership, and clinical skills training available.
Here at Frimley Health NHS Foundation Trust, we know how important it is to have a healthy work life balance; this benefits not only individuals but the patients we care for too.
We encourage applications from people who wish to work on a flexible basis, recognising that flexibility may mean a range of different working patterns and hours, we do our utmost to work with our staff to meet their needs and the needs of our service and its users.
Frimley Health Trust benefits on Vimeo
Detailed Job Description And Main Responsibilities
You’ll play a central part in the day-to-day operations of the E&F team, offering high-quality administrative support focused on:
- Data management and reporting – maintaining accurate records, supporting statutory compliance, and assisting with report preparation.
- Meeting coordination – organising and servicing meetings, preparing agendas and papers, taking minutes, and ensuring timely follow-up actions.
- Communication and stakeholder liaison – acting as a key contact within the team, handling enquiries and supporting internal and external communications.
- Administrative functions – diary management, organising training, raising purchase orders, formatting corporate reports, and supporting tender processes.
- Project support – updating departmental documents such as organisation charts, contact lists, and contributing to presentations and events.
This is a varied and rewarding role for someone who thrives on detail, enjoys multi-tasking, and has a proactive approach to problem-solving.
We welcome applications from all internal staff with relevant experience who are looking to take the next step in their administrative career within Frimley Health.
Apply today and help shape the environment in which outstanding care happens every day.
Please See Job Description/Person Specification For Further Details.
Please note this role does not provide sponsorship.
Person specification
Experience
Essential criteria
- Experience in an administrative role to include a broad range of secretarial and administrative duties
- Experience of minute taking at high level meetings.
- Experience of working in a busy office environment
- Experience in creating agendas and presentations
Desirable criteria
- Experience working within a healthcare environment
Qualifications
Essential criteria
- GCSE standard of education or equivalent with 5 GCSE’s grade C or above to include English and Maths.
Skills & Knowledge
Essential criteria
- Self-starter, ability to plan own workload, well organised, motivated, work with minimum supervision.
- Excellent IT skills and computer literacy, including Microsoft Office with particular emphasis on Word, Excel and Outlook
- Use of initiative and judgement in difficult or complex situations
- Ability to communicate with people at all levels
- Good time management skills, able to work to strict deadlines
- Efficient, professional, organised, confident and personable with pleasant face to face and telephone manner
Desirable criteria
- Knowledge of project management skills.
Frimley Health NHS Foundation Trust (FHFT) has an outstanding reputation and a proud record of achievement. As a well performing, well led and ambitious Foundation Trust, we have exciting times ahead of us. We have an ongoing commitment to improving the health and care services for the 900,000 people we serve across Berkshire, Hampshire, Surrey and south Buckinghamshire.
We are proud of the ambitions laid out in our strategy, Our Future FHFT, including our vision to be a leader in health & wellbeing, delivering excellence for our communities.
We continue to invest in our services and facilities, including a £10 million upgrade to the hospital maternity unit as well as £49m major new Emergency Assessment Centre on our Wexham Park site. The opening of a brand new £100m state of the art hospital which replaced the existing hospital facility at Heatherwood and are planning to invest further in diagnostics and inpatient capacity at Frimley Park.
We have also made significant investment in our quality improvement and digital programmes to support our vision and we will ensure that we achieve our aim of providing the highest quality healthcare to our patients. Our new EPR – Epic – went live in June and we are already beginning to reap the benefits of this ambitious investment.
Our three core values, and the behaviours that support them, guide everything we do and set out what we expect of our staff in the way they treat patients, visitors, service users and each other, Committed to Excellence, Working Together and Facing the Future.
Apply online now
