Event Coordinator

Position Title: Event Coordinator

Reports to: Head of Marketing

Position Type: Full-Time, one-year contract

Location: Crawley-West Sussex, UK

Position Summary:

The Event Coordinator will plan, execute, and evaluate Leo’s presence at global industry events — from major congresses (e.g., ASTRO, ESTRO, PTCOG) to smaller Leo-owned meetings such as the User Meeting. You’ll be responsible for logistics, scheduling, stakeholder coordination, and ensuring every event reflects our business, mission, and values.

Key Responsibilities:

• Support the Head of Marketing to plan and deliver events, including: trade shows, user summits, and any other event requiring support, whether that be internally or externally owned.
• Own logistics: accommodation, registration, catering, contractors, stand builds, AV, etc.
• Build relationships with event organisers, speakers, vendors, and internal teams across marketing, sales, and clinical
• Coordinate booth setup, shipping, promotional items, and on-site support
• Assist with speaker prep, agenda creation, and run-of-show documentation
• Support pre-event planning, on-site execution, and post-event follow-up
• Ensure events are delivered on time, to budget, and within scope
• Support in maintaining an annual event calendar and support measurement of ROI
• Provide creative input on branding, experience design, and guest engagement

Relevant Knowledge and Skill requirements:

• 2–5 years’ experience in event coordination, ideally in MedTech, healthcare, or scientific/clinical environments, or equivalent university degree in event implementation/management.
• Strong organisational skills and attention to detail.
• Comfortable managing multiple events and stakeholders simultaneously.
• Excellent communication and vendor negotiation skills
• A calm, solutions-oriented attitude in fast-moving environments.
• Willingness to travel internationally (approx. 20–30%).
• Bonus: experience with platforms like Salesforce, Spotler, or event tech tools such as Cvent.

Additional Details: This is a one-year, full-time contract that may become permanent with the right candidate.

About Leo Cancer Care

We are seeking an enthusiastic individual to join our passionate team in its mission to revolutionize cancer treatment in the role of Event Coordinator. You can be part of a world-class team.

Leo Cancer Care is helping make changes in Radiation Therapy by shifting to upright patient positioning, imaging and treatment. We do what we do to find a better way - a better way to treat cancer and create a paradigm shift in radiation therapy that benefits all. We will do this by improving the accessibility and medicine in cancer care globally, making cancer treatment a more human experience for all.

Ways of working

We foster a fast-paced, collaborative environment where every team member is empowered to contribute meaningfully and make a tangible impact from the outset. We are an equal opportunity employer and value diversity at all levels of the organization. We are committed to creating an inclusive environment for all employees and applicants. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other characteristic protected by applicable law.