Events and Awards Executive

Position: Events and Awards Executive   

Department: Events and Awards 

Reports to: Events and Awards Manager  

Hours: Monday – Friday, 09:00 – 17:30  

Overview:   

The Data & Marketing Association (DMA) is the UK’s leading trade association for today’s progressive data driven marketers.  

Our mission is to build more responsible, ethical, diverse, creative and innovative organisations by setting, promoting and teaching the standards to build trust and deliver marketing effectiveness.  

We deliver this through Representation to government and regulators; Resources developed by the industry for the industry as a complete source of marketing intelligence; and Relationships built through active participation in our community   

With over 400 corporate Members, we are Europe’s largest community of data-driven marketers. 

Job Purpose: 

Working as part of the Events and Awards Team, the Events and Awards Executive will coordinate events and webinars from conception to close, as assigned. Reporting to the Events and Awards Manager, they will thrive on working in a busy environment, be a key team player, be organised and have a keen eye for detail. 

The Events and Awards Executive will ensure that the events and webinars they are assigned; are promoted, planned and executed to a high standard.  

They will also assist the team in executing the yearlong activity that is part of the DMA Awards programme. 

Liaising with internal and external stakeholders including sponsors where required. 

The DMA Events and Awards programmes take place both virtually and face to face. Overnight, early mornings and late nights are something that this candidate needs to be happy to accommodate, where possible we do offer time back when working outside of normal working hours. 

Role & Responsibilities 

 Events: 

• Assisting with content and speaker research. 
• Working with the Event and Awards Manager to create content briefings for event/webinar promotion that reflect the meaning and purpose of the event/webinar. 
• Conduct venue research and liaison. 
• Liaising with sponsors to ensure contract requirements per event are delivered. 
• Speaker and delegate coordination. 
• Undertaking Events Administration tasks: answering queries, raising invoices, sending joining instructions and post event emails, ensuring the events listings are up to date, proof-reading email communications, raising POs, payment chasing, creating badges, agendas, delegate lists etc. 
• Working to proactively increase booking numbers, through existing relationships and new customers. 
• Running on the day event management for assigned events. 
• Collating post event feedback and statistics for reporting purposes. 

Awards: 

• Conducting market research and competitor analysis to ensure the DMA Awards are still effectively competing in the market. 
• Liaising with small value sponsors to ensure contract requirements are being delivered. 
• Undertaking Awards Administration tasks: answering queries, raising invoices, ensuring the awards site is up to date, proof-reading email communications, raising POs, payment chasing. 
• Support the team in the coordination of DMA Awards Judging Week, Shortlist Party and DMA Awards Night. 
• Assisting in on the day delivery of all DMA Awards Events.  
• Coordinate Winners’ case Study events and feedback sessions 

Key Skills & Experience: 

The successful applicant should be familiar with the events lifecycle. 

Good communication and written skills, with great attention to detail are strongly desired along with a flexible nature, can do attitude and good initiative. 

• Strong and diplomatic communication skills. 
• Adaptable and flexible.  
• Genuine team player and willingness to participate. 
• A collaborative and people-centric working style. 
• Highly organised and able to multi-task to ensure events are delivered within time and project scope.     
• Ability to forward plan and meet tight deadlines. 
• Numerate and able to work with data to provide meaningful analysis and reports. 
• Methodical with a keen eye for detail.  
• Friendly, approachable. 
• Genuine willingness to learn and take ownership and responsibility.  
• Genuine willingness to want to be helpful.  
• A collaborative and people-centric working style. 
• Strong interpersonal skills with the ability to engage with people across the spectrum of responsibilities and experiences.