Executive Assistant

We’re looking for a highly organised and proactive Executive Assistant to partner closely with our Founders. In this role, you’ll be at the centre of coordination managing complex calendars, ensuring seamless operations, and acting as a trusted point of contact for stakeholders across the business. From executive support and project coordination to travel, events, and communications, you’ll play a critical role in keeping priorities aligned and the business running smoothly.

About Us

CONDUCTR is a dynamic collective of designers, technologists, media experts, producers & engineers. The vision is simple - fuse the creativity of a design studio, with the innovation of a tech lab, to create a one-stop shop for extraordinary guest-centric, 360 attraction experiences.

Key Responsibilities:

Executive Support

• Manage complex calendars across multiple time zones, scheduling meetings and ensuring seamless coordination.
• Act as the gatekeeper for internal and external requests, prioritizing and streamlining communications.
• Prepare agendas, briefings, and key documents for meetings, ensuring Founders are fully prepped.
• Take meeting minutes, track action points, and follow up to ensure completion.
• Handle confidential and sensitive information with the highest level of discretion.

Operational & Administrative Support

• Oversee travel arrangements, including flights, accommodation, itineraries, and logistics.
• Manage expenses, invoices, and financial administration in collaboration with finance.
• Support event planning, including offsites, key stakeholder meetings, and industry events.
• Assist with personal administrative tasks to ensure work-life balance for the Founders.

Stakeholder & Communication Management

• Act as the primary point of contact for internal teams, clients, investors, and external partners.
• Draft and manage emails, correspondence, and presentations on behalf of the Founders.
• Represent the Founders professionally in meetings and engagements when required.

Project & Business Support

• Support on key projects, ensuring deadlines are met and deliverables are aligned with strategic priorities.
• Conduct research and compile insights to aid decision-making.
• Liaise with the wider leadership team to ensure alignment on priorities and business objectives.

You should have:

• Proven experience as a Executive or Personal Assistant, or Chief of Staff to C-suite executives or founders.
• Exceptional organisational skills with the ability to manage multiple priorities in a fast-paced environment.
• Proactive problem-solver with a strong ability to anticipate needs and take initiative.
• High emotional intelligence (EQ) and strong communication skills, able to engage with senior stakeholders.
• Tech-savvy, with experience using tools like Google Workspace, Slack, Notion, Rippling, and project management platforms.
• Discretion and trustworthiness, with experience handling confidential information.
• A background in a high-growth, start-up, or creative/tech-driven environment is a plus.

It would be great if you have:

• A passion for/experience in Themed Entertainment, Cruise/Hospitality and Immersive Experiences.

What We Offer:

• A competitive salary and benefits package.
• A vibrant, inclusive, and dynamic work environment.
• Opportunities for personal and professional growth.
• A chance to be part of a forward-thinking team making a real difference.

What it's like working at CONDUCTR

CONDUCTR is proud to be recognised as a Great Place to Work®, officially certified for our outstanding workplace culture and employee satisfaction. This recognition places us among the best workplaces in the UK. We’re also honoured to be placed on UK’s Best Workplaces™ lists for: Wellbeing 2025, Development 2025, and Women 2025, ranking highly among the top 100 companies for employee support, growth and career development - and we’re just getting started!

On top of that, we’re one of the UK’s fastest growing companies - recently ranked 5th nationwide - creating exciting opportunities for our team to grow as fast as the business.

Our 5 core values articulate this best, and we are looking for people who can demonstrate them:

• We go above and #beyond
• We work as a #team & make it fun
• We creatively #kick-ass
• We #do it efficiently, on time & on budget
• We deliver work that makes us #proud

Does this sound like the job for you?

Apply via this post with your CV and share your linked in profile. If you sound like you are a good fit, we will reach out for an initial, informal chat within 2 weeks of your application.