Executive Assistant

Are you a proactive and highly organized Executive Assistant looking to support senior leadership in a dynamic and creative environment? We are seeking a talented individual to join a leading automotive OEM based in Gaydon. This is a fantastic opportunity to work at the heart of a fast-paced, innovative team.

Key Responsibilities:

• Manage the Director’s diary, prioritising time and ensuring thorough briefing for all engagements.
• Attend team meetings, track actions, and ensure timely completion.
• Compile daily files and approvals with accuracy and efficiency.
• Handle Director’s expenses and first-line approvals.
• Provide strategic support by advising on priorities, deadlines, and supporting documentation.
• Manage and triage emails and tasks, escalating urgent matters and ensuring follow-through.
• Represent the business professionally in all communications—written, verbal, and face-to-face.
• Organise team events, town halls, and away days in line with company policies.
• Provide holiday cover for the wider team as needed.
• Collaborate cross-functionally with other business support teams to ensure seamless operations.
• Support the Director and Business Manager with ad hoc tasks as required.

Essential Skills & Experience:

Strong proficiency in Microsoft Office (Excel, Word, PowerPoint).

Excellent written and verbal communication skills.

Agile and adaptable to shifting priorities and last-minute changes.

Exceptional organisational and multitasking abilities.

Proactive mindset with a strategic outlook.

Confident influencing and negotiating at all levels.

High attention to detail and ability to work under pressure.

Resilient, enthusiastic, and results driven.

Self-motivated with a collaborative, can-do attitude.

Desirable:

• Familiarity with business systems and quality tools/processes.