Executive Assistant

About Us

A career at Hitachi Rail will help create a legacy. With operations in every corner of the world, our work goes to the cutting-edge of digital transformation and technology. From the multi-cultural strength of our global organisation to the sustainable and innovative ways we work to bring people together, there’s something for everyone to get stuck into. And that’s where you come in.

Our Opportunity

We currently have an opportunity for a Business Support Partner to join us in London, supporting our URS leadership team. This is a great opportunity for an experienced PA or EA to join us in a busy, fast paced, supportive team, providing support across a range of activities.

This will be a hybrid role, with a minimum requirement of 3 days per week in our Stratford based office.

Key Responsibilities:

Your day-to-day responsibilities will include, but not be limited to:

• Complex diary management of three Project Directors, including the management of travel itineraries and customer interaction
• Booking local and international travel through Concur and associated tasks, such as organising visas
• Inbox management including certain approval requests and delegations
• Co-ordination of the organisation and preparation of meetings across multiple time zones
• Marketing and events – organise, support and co-ordinate all aspects of internal and external events
• Communications – writing and proof-reading comms to be sent on behalf of the Director as well as co-ordinating site communications plans with internal and external comms team

Human skills

• High level understanding of the mechanisms behind a complex, matrix organisation
• Robustness with the ability to manage multiple conflicting priorities and demands
• Excellent stakeholder management at board level as well as senior external customers
• High level of discretion and integrity
• Excellent team working
• Very strong office management skills and client facing experience

Technical skills

• Proven time management skills
• Diary and email management
• Strong communication both verbally and digital
• Ability to troubleshoot and provide ad-hoc IT support, often at short notice and under pressure
• Highly organised and efficient event management skills

What to expect

We aim to complete a two stage interview process, with the first interview held virtually with our Business Support Team Manager and HR Director, and the second interview in-person at our Stratford office, with our Business Support Team Manager and Project Director. We will host a technical interview first, followed by a behavioural competency-based interview. Reasonable adjustments are available with prior notice so please highlight if this would be necessary.

What We Can Offer

We are committed to giving you opportunities to be your best. We believe in embracing the passion and potential of our people, and to achieve this we offer market leading training, development and experiences, along with the opportunity to be mentored and coached by some of the smartest minds in the industry. We hire from within as our first priority, so you will have a myriad of opportunities within our diverse, global organisation.

Flexibility

Your health and well-being matters to us and that’s why we offer you the flexibility to do what’s important to you; whether that’s part time hours, job sharing, home working, or the ability to flex your start and finish times. Where possible, we support a working pattern that suits your lifestyle and helps you reach your ambitions.

Hitachi Rail UK is an equal opportunities employer and diversity and inclusion are integral to the success of Hitachi Rail UK. We appreciate the strength that diversity adds to our teams. When you join us, you will be part of a business that is striving to be a welcoming, inclusive place to work. We actively promote and encourage our people to feel confident in bringing their true self to work every day.

Thank you for your interest in Hitachi Rail. If your application is of interest, we will be in contact. Please do not hesitate to discover more about us and our latest jobs at https://www.hitachirail.com/careers.

At Hitachi Rail, there is a place for everyone. We welcome and value differences in background, age, gender, sexuality, family status, disability, race, nationality, ethnicity, religion, and world view. It is our commitment to create an inclusive environment - we are proud to be an equal opportunity employer.

We would be delighted if you would be one of our followers at https://www.linkedin.com/company/hitachirail.

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