Executive Assistant

Indra is one of the leading global technology and consulting companies and the technological partner for core business operations of its customers worldwide. It is a world-leader in providing proprietary solutions in specific segments in Transport and Defence markets, and the leading firm in Digital Transformation Consultancy and Information Technologies in Spain and Latin America through its affiliate Minsait. Its business model is based on a comprehensive range of proprietary products, with a high-value focus and with a high innovation component. In the 2024 financial year, Indra achieved revenue of € 4.84 million, 60,000+ employees, a local presence in 46 countries and business operations in over 140 countries.

As the technological partner for its customers’ key operations, Indra is at the core of their business, and Indra’s four values guide everything we do:

Leadership - Generating real impact through tangible results

Flexibility - Enhancing proximity to the customer and differentiating Indra from its competitors

Focus - Projecting progress in a clear direction, which is crucial in the specialisation of business

Reliability - Building trust and long-term relationships based on experience and excellence

The Executive Assistant plays a pivotal role in supporting our Senior Leaders to include the Country Director. You will be the first point of contact within the Exec for all enquiries ensuring that the leadership teams diaries are managed effectively.

Please note, this role requires someone to initially work remotely with UK travel to our various sites, however, within the next 6 months this role will move to a hybrid model so you must be able to reliably commute into London.

Your key duties will include:

• Providing secretarial/administrative support both directly to the Country Director and other areas of the business as directed, exercising confidentiality, tact and diplomacy
• Managing the Country Directors day to day schedule to include their diary, emails, travel, meetings and events.
• Uses business software applications (e.g., word processing, presentation and spreadsheets) to prepare correspondence, reports, presentations, agendas, etc.
• Prepare responses to routine correspondence and inquiries
• Receive, screen and direct incoming calls, visitors, mail and email
• Maintains files, records, calendars and diaries, arranging business travel, coordinating meeting arrangements and tracks expenses for Exec team
• Understanding business requirements to arrange company events

As the successful candidate you will be able to demonstrate extensive Executive Assistant experience in a high-pressure role. We a particularly interested in receiving your application if you have the following skills:

• Exceptional organisational and diary management skills
• High levels of flexibility and adaptability
• Flawless communication and presentation skills, both written and verbal
• Excellent telephone manner
• The ability to multitask and prioritise an everchanging workload
• The ability to work under pressure and reach deadlines

Security Clearance:

Baseline Personnel Security Standard (BPSS) clearance is required and must be maintained for this role. Please note that in the event that BPSS clearance cannot be obtained, you may not be eligible for the role and/or any offer of employment may be withdrawn on grounds of security. Please see the link below for further details regarding the requirements for BPSS clearance:

https://www.gov.uk/government/publications/united-kingdom-security-vetting-clearance-levels

What we can offer you

• Holidays: 25 days per annum + 8 days bank holidays (options to buy/sell days)
• 35 hour working week
• Pension – 4% employee and 4% employer
• Private medical insurance (including dental & optical)
• Life assurance
• Income protection
• Employee assistance programs
• Flexible/remote working options
• Charitable initiatives
• Social events (formal & informal)
• Learning and development programs
• Innovative & collaborative work environment

Indra is an equal employment opportunity employer. Applicants are considered without regard to race, colour, religion, sex, sexual orientation, gender identity, origin, disability or other characteristics protected by law