Executive Assistant

Who We Are?

ITC Infotech is a leading global technology services and solutions provider, led by Business and Technology Consulting. ITC Infotech provides business-friendly solutions to help clients succeed and be future-ready, by seamlessly bringing together digital expertise, strong industry specific alliances and the unique ability to leverage deep domain expertise from ITC Group businesses. The company provides technology solutions and services to enterprises across industries such as Banking & Financial Services, Healthcare, Manufacturing, Consumer Goods, Travel and Hospitality, through a combination of traditional and newer business models, as a long-term sustainable partner.

About the Role

ITC Infotech is looking an Executive Assistant to support the President of Europe. You will be a self-starter who is proactive and dedicated to the daily operations of fast-paced professional setting. You will have the ability to change, set priorities with precision, and efficiently handling ad hoc matters for success in this role.

You will be able to multitask with strong administration skills. Your ability to connect with colleagues and stakeholders alike are critical in the success of this role. We’re looking for applicants who are detail oriented and problem solvers, with experience as an executive assistant in the past. This role requires you to be able to work in the West London office 2 days a week.

Role Responsibilities:

• Providing administrative support to the President of Europe, while maintaining a complex calendar.
• Providing day-to-day administrative support, including diary management, travel bookings, hospitality bookings, arranging meetings and other administrative and logistical support functions.
• Provide support for our marketing activities in the geography, including client hospitality events, gifts, seminars and roundtables, and other activities through working with our India based marketing support functions.
• Accurately record notes and minutes from meetings minutes, writing follow-up emails
• Updating records, editing, and preparing presentations, reports, and letters.
• Research and collate data to prepare documents for review and presentation.
• A proactive approach to problem-solving with strong decision-making skills.
• Professional level verbal and written communications skills.
• Planning and prioritizing own workload, delivering an efficient service.
• Support other Executives and Sales Leaders in the geography, based on ad hoc need
• Provide support our HR for team events and other activities, as and when needed
• You will need to be flexible, to support the President of Europe, when travelling or working in other time zones.

Requirements:

• 7-10 years of administrative or secretarial experience.
• Strong administration, data entry, and organization skills, with high attention to detail.
• Hands-on exposure to commonly used software tools (e.g. Excel, Word, PowerPoint, Outlook, and MS Teams).
• Ability to communicate internally and externally with ITC Infotech employees and external stakeholders across the regions.
• Experienced in the management of administrative projects.
• Team player, supportive, cooperative, and able to work independently.
• Ability to plan and prioritize your workload according to importance to the customer and business needs.

Our X-Factor

• Work ethic: You are a consummate professional.
• Aptitude: You have an innate capacity to transition from project to project without skipping a beat.
• Communication: You have excellent written and verbal communication skills for coordination across projects and teams.
• Impact: You are a critical thinker with an emphasis on creativity and innovation.
• Passion: You have the drive to succeed paired with a continuous hunger to learn.
• Leadership: You are trusted, empathetic, accountable, and empower others around you.