Executive Assistant

Executive Assistant

London – Hybrid (min 50% office based)

Who are Just?

We help people achieve a better later life. That’s our purpose and it’s the reason we exist. We are a fast-growing FTSE 250 company helping customers enjoy the retirement they deserve. We do this through a variety of market leading, award-winning products and services, delivered by a diverse team of over 1,400 purpose-led colleagues who genuinely put the customer at the heart of everything we do.

This is a brilliant time to join our business. We are on an exciting growth journey to become the UK’s most loved retirement expert.

About the role:

We have an unique opportunity for a tech savvy Executive Assistant to support a core business area, by providing a professional, timely and efficient service to one of our Managing Directors.

This would be great opportunity for someone already working as an Executive Assistant within financial services, looking to develop and join a growing FTSE 250 business.

As an Executive Assistant, you will act as liaison to the Board, Directors and Senior Management teams as well as enhancing the Managing Director’s operational tasks, including but not limited to, co-ordinating and preparation of agendas, reports, presentations, information management, briefing notes, diary management and supporting their wider SLT.

Key Responsibilities:

• Support the MD by providing full EA support, including all incoming correspondence (including emails) and action and/ or delegate as appropriate, as well as work of a highly confidential and sensitive nature
• Follow up on required business items to progress actions and ensure outcomes are achieved and ensure the MD meets all required deadlines.
• Proactively manage and control the Executives diary and resolve any scheduling issues, including ensuring sufficient time to complete the Executives priorities and optimise the Executives’ time spent in the office
• Organise external stakeholder meetings as needed, liaising with relevant attendees for effective and optimal scheduling, and general smooth running of the meetings.
• Arrange travel and accommodation for business trips ensuring these are in-keeping with our travel and sustainability policies.
• Support in organising divisional/ team off-sites where required - sourcing venues, controlling and monitoring the contracts and budgets.
• Processing of expense claims, ensuring these adhere to Company policy.
• Work as part of the wider Executive Assistant team, ensure consistent delivery across the Executive team, ensuring the Executive team are working collectively and receiving sufficient time with one another, as well as providing holiday cover for other Executive Assistants

Skills and Experience:

• Proven experience as a Executive Assistant, working at a Senior Executive level.
• Excellent administrative attention to detail and organisational support with the ability to plan and prioritise.
• Experience in the Financial Services Sector, dealing with any of life insurers, banks and pensions schemes.
• Excellent IT skills including advanced Outlook, advanced Word, intermediate Excel, advanced PowerPoint as well as AI (Copilot etc)
• Excellent time management
• Ability to manage a high volume workload and deliver to a consistently high standard under pressure, maintaining accuracy whilst achieving timescales.
• Ability to liaise at all levels with excellent communication skills, in dealing with the most senior of internal and external contacts and exercising diplomacy and discretion at all times.
• Ability to work on own initiative with a highly flexible attitude, whilst maintaining a high degree of confidentiality.
• Ability to work productively under pressure, whilst maintaining a calm and professional approach.

Company Benefits

• A Competitive Salary, Pension Scheme and Life Assurance
• Along with 25 Days Annual Leave plus an Additional Day on us for your Birthday
• Private Medical Cover and Income Protection, just in case
• A generous and highly achievable bonus scheme – paid annually based on individual and company performance against targets
• Opportunity to progress within your career both in-role and within the company
• FREE access to the Headspace App, a 24/7 Employee Assistance Helpline and Trained Physical & Mental Health First Aiders (On-Site)
• A variety of Employee Funded Benefits available to you via our Online Benefits Portal
• Plus, several additional purchase options available for you and your loved ones

Why Just?

At Just you’ll have the opportunity to develop your career, whilst making a difference to the lives of those around you. You’ll be part of a company with a strong and distinctive culture - we’re ambitious, curious and collaborative – and every decision we make centres around being Just and delivering the best outcomes for our customers.

We’re committed to building a more sustainable business, and we’re working hard to make progress against our Net Zero targets. We're reducing our reliance on fossil fuels in our offices, switching to more sustainable sources of energy and we're investing more of our money in green and social assets.

Valuing diversity of thought and fostering a sense of belonging is critical to our business success, driving innovation and balanced decision making. Our work on DEIB (Diversity, Equity, Inclusion and Belonging) aims to deliver a brilliant employee experience underpinned by a sense of belonging, where our people feel proud to work at Just. We remain committed to our publicly disclosed HM Treasury Women in Finance Charter and Race at Work Charter targets and support a wide range of employee network and events, championing issues including intergenerational working, social mobility and neurodiversity.

Be Bold. Be Brilliant. Be Just.