Executive Assistant

About the role

We are seeking a professional, discreet, and highly capable Executive Assistant to support our CFO and Finance senior leadership team. This role requires exceptional organisational skills, strong attention to detail, and the ability to operate with discretion. The ideal candidate will have experience in financial services and be comfortable working in a fast-paced, high-pressure environment.

Responsibilities

• Calendar management including scheduling internal and external meetings, coordinating schedules, managing diaries; troubleshooting any conflicts. Inbox management including filtering emails, highlighting urgent correspondence and respond on behalf of the Executive or senior leadership team where required.
• Provide foresight and awareness, balancing intuition with analysing information make informed decisions about what needs doing, when things need doing and who needs consulting.
• Meeting administration - including preparation of agendas, paper collation and attending meetings to produce minutes and action tracking, chasing action completion.
• Produce, design, format, collate and proof-read documents as required.
• Event administration - researching, venue sourcing, recommending suppliers, logistics, accommodation and travel requirements.
• Manage multiple managers – manage relationships and prioritise tasks effectively.
• Act as the point of contact among Executives, employees, clients and other external parties.
• Administer expenses, raise invoices/purchase requests and, where required, assist with cost centre/budget management/review and approval of expenses.
• Lead projects to support the Executive or senior leader as and when required including preparation of project documentation, reports and budget management.
• Maintain and update as required systems and administrative processes.
• Support team recruitment and onboarding of new employees including the organising of specific induction programmes where required.
• Take responsibility in everything you do to deliver good outcomes for our customers.
• Positively demonstrate the Nucleus values and behaviours.
• Ensure compliance with Code of Conduct at all times.

About you

Your friends would probably describe you as the ‘super-organised one’ who is a natural planner, motivated by going the extra mile to provide efficient and reliable support to your stakeholders. You’ll love working with people, thrive in challenging situations and are known for your ‘can-do’ attitude.

Proactive, flexible, and a real self-starter, you’re a pro at anticipating people’s needs and will persevere and use your initiative to get the job done with the best outcome possible.

We’ve always placed more importance on cultural contribution above technical ability, but we’d really like you to have/be:

• Previous experience working as an Executive Assistant at senior management level ideally within financial services companies.
• Excellent oral and written communication skills and ability to professionally represent the business.
• Strong organisational skills, with the ability to multi-task, organise others and manage deadlines.
• Ability to prioritise and manage own workload amid conflicting demands and busy work periods.
• Meticulous attention to detail while working at pace.
• Strong Microsoft skills are essential (Outlook, Word, Excel and Power Point).
• Worked within a pressurised environment requiring flexibility and adaptability.
• Discretion, diplomacy, and the ability to handle sensitive information in confidence.
• Ability to think ahead and anticipate needs before they arise.
• Ability to develop and maintain good working relationships at all levels, including during difficult or challenging circumstances.

A little about us

We are the Nucleus Financial Platforms group and we help make retirement more rewarding. Here at Nucleus, people come first - whether it’s our colleagues, or the advisers and customers we support, we know that working in partnership and collaboration leads to the best outcomes. Together, we’ve shaped the platform to how it is today. We work hard, and we celebrate hard too.

Our ambition is to create a platform with a difference, putting the customer centre stage meant tearing up the rule book and starting from scratch. We’ve come a long way since then, but our mission remains just as focused. That’s why our culture, values, and social responsibility are things we keep at the top of our agenda – because we know they matter and have a big impact.

Our culture is one of the many things that sets us apart from the pack. We want to have an environment where our people feel that they can make a real difference, know they’ll be rewarded for their efforts and more importantly, enjoy themselves at work.

Are we a perfect match? Check out this video and find out!

Inclusion and diversity at Nucleus

As with most things in life, who cares, wins. We really care about inclusion.

For us it’s not a tick box exercise; inclusion and diversity are embedded in our culture and everything we do. It’s a commercial imperative. It isn’t about being PC. It’s about being future-relevant and durable. We owe it to ourselves and the industry to ensure we are playing our part in creating a fair, balanced and transparent financial services sector.

More diversity means broader experience, a wider set of perspectives and a better collective ability to problem-solve. And it means being more representative of customer groups, which supports areas such as product development.

At Nucleus, we offer a generous blend of benefits for the things that really matter to our people, including a non-contributory pension, bonus, enhanced parental leave, paid time off for emergencies, health and wellbeing initiatives and flexible working options.

If you’d like to find out more about us or the role, you can get in touch with our recruitment team