Executive Assistant

We have a fantastic opportunity for a proactive, highly organised Executive Assistant (EA) to support our UK Managing Partner and Chief Operating Officer, as well as the senior leadership team, including our newly appointed Chief of Staff and Senior Business Manager.

In this brand-new role, you will turn priorities into practical plans, keep meetings and projects on track, and ensure time is used well. Acting as a trusted coordination point, you’ll help the leadership team stay focused on what matters most. This role blends high-quality executive support with thoughtful planning, tracking and proactive follow-through.

This is a full-time, permanent position based in either our Bristol or London office. It offers hybrid working, with regular attendance at your base office and occasional travel to other UK offices, for example to support key events.

What You’ll Do

You will operate as a tight-knit team that enables efficient, strategic leadership and effective operational management of the firm through the provision of excellent executive support to the Managing Partner, Chief Operating Officer and the senior leadership team.

You’ll turn the leadership priorities that the Chief of Staff drives into clear plans and next steps, ensure the right people are prepared at the right time, and drive momentum without owning project delivery.

Key Responsibilities

• Planning, prioritisation and time management
• Manage complex, frequently changing diaries and inboxes; help sequence priorities and create space for key discussions and decision-making.
• Spot clashes and dependencies early and suggest workable solutions.
• Arrange complex national and international travel (flights, hotels, rail), including itineraries, visas and event registrations.
• Prepare detailed travel packs and ensure contingency planning for changes or disruptions.
• Process expenses in line with firm policies and ensure accurate tracking for budgeting and reporting.
• Play a key role in coordinating and supporting cross‑firm projects and strategic initiatives.
• Budget tracking, financial administration and the management of subscriptions or business online accounts

Meeting and leadership support

• Handle the arrangements for leadership and UK Executive and Operations Board meetings and away days: forward agenda planning, papers and pre-reads, logistics, minute-taking, and capturing decisions and actions.

Progress tracking and momentum

• Keep an overview tracker of actions and milestones; check in regularly with owners, bring together updates, and nudge things forward so commitments are delivered, and that updates are compiled for leadership meetings.

Communications and preparation

• Draft, edit and format documents and presentations; distil complex information into clear summaries and next steps.
• Support leadership updates and cascades; gather feedback and observations and share them with the Chief of Staff and Senior Business Manager.

Stakeholder liaison

• Act as a professional, discreet point of contact for the Managing Partner and COO; handle enquiries from colleagues and external contacts with good judgement.
• Build positive working relationships across the EA and wider teams and offices to remove blockers and keep work flowing.

Events and logistics

• Coordinate leadership team events and away days end-to-end, including invitations, materials, room/virtual setup and follow-up.
• Support basic budget/expense processes and supplier coordination where needed.

Ways of working and improvement

• Keep documentation tidy and easy to find; maintain a single, reliable place for agendas, papers, minutes and action logs.
• Suggest and implement small improvements to how meetings, documents and tracking are run, sharing good practice with the wider PA/EA community.
• Offer informal support and guidance to junior PAs where helpful.

What We're Looking For

An experienced Executive Assistant (or similar) who:

• Has a track record of supporting senior leaders in fast-paced, professional services environments.
• Is exceptionally organised and detail-focused, able to juggle multiple deadlines without compromising quality.
• Exercises strong judgement, discretion and diplomacy when handling sensitive or confidential information.
• Communicates clearly and confidently, simplifying complex information in both written and verbal formats.

About Us

Osborne Clarke is an international legal practice with over 330 Partners and more than 1,260 talented lawyers in 26 locations*. Our sector-based approach enables us to help our clients tackle the issues they are facing today, and prepare for the ones that they will face tomorrow. Advising them both comprehensively and commercially. We love working closely with our clients on new deals, products and solutions which will transform their businesses, markets and even sectors. And our unique approachable culture is not an added extra, it's fundamental to our success.

At Osborne Clarke we value difference and encourage applicants from all backgrounds. We want everyone to feel that OC is a place where you can be yourself and belong, and our range of interest groups and diversity networks - not to mention our great teams - are a part of making that a reality.

We’re committed to responsible business and sustainability – you can read more in our Osborne Clarke for Good UK Responsible Business Report 2025: https://www.osborneclarke.com/oc-good-uk-report-2025

*Services in India are provided by a relationship firm