Executive Assistant

Principles for Responsible Investment

Executive Assistant

Employment Type - Full time (Please note, where PRI has an office, there is an expectation to work a minimum of 2 days per week)

Location - Hybrid · London, UK

Salary£50,000 - £60,000 (GBP)

Closing: 8:00 pm, 18th Jul 2025 BST

ABOUT THE PRI

The PRI is the world’s leading proponent of responsible investment. It works to understand the investment implications of environmental, social, and governance (ESG) factors and to support its international network of investor signatories in incorporating these factors into their investment and ownership decisions.

The PRI’s three distinct capabilities relate to the core elements of the PRI’s approach to achieving a sustainable financial system.

• Translate RI (Responsible Investment) thought leadership into insights and practical support that is tailored to what signatories need to progress their RI practice
• Convene our vast network to create opportunities for collaborative action
• Harness our global scale to influence policymakers and regulators to effect system change

Job Description

This role provides EA support to two Executives within the organisation; both are based outside of the UK. The role includes planning, diary management, and maintaining high-level internal and external relationships, including with their Leadership team.

The post holder is required to be able to work autonomously; however, they form an important part of both Executives and their teams, reporting into the Chief RIE Officer & M&S Officer, working closely and collaboratively with their teams. The EA will take on ad hoc projects in support of the Executive's workstreams as and when required.

The EA will need to be able to anticipate and respond to competing priorities frequently, seeking to improve processes with a solution-oriented, transparent, and adaptable approach. This role is critical to the smooth running of the Executives' function and requires someone approachable, with lots of enthusiasm, well-honed communication skills, and outstanding organisational skills.

Core Responsibilities

• Provide EA support to both executives, including diary management, travel, meeting control, logging contact information on the PRI CRM, and expenses.
• Ensure a proactive and first-class service is provided to the Executives, including operational planning and delivery, and tracking/capturing priorities.
• Act as an ambassador of the PRI, building strong relationships with a wide range of contacts, including incredibly important internal and external stakeholders.
• Prepare and collate information and documentation required by the executives in advance of their meetings to ensure they are prepared in plenty of time.
• Deliver ad hoc projects and tasks in support of the executives, working closely with their business areas.
• Work with the Executives and their Director Groups to ensure the Executives are prepared for their PRI (Principles for Responsible Investment) Board and associated Committees to which they may be affiliated.
• Work with relevant teams across the PRI in the strategic planning of events, working with others on their delivery as appropriate.
• Work collaboratively and collegiately alongside the other EAs in the business to ensure teams are aligned and there is a full service maintained in times of absence.
• Provide regular reporting to the Executives as and when required.

Person Specification

• Experience of working as an Executive Assistant, in a hands-on role at C-Suite level
• Demonstrable evidence of global diary management and planning within a busy and demanding international setting
• Significant experience in managing global travel
• Experience in building systems and processes to improve workflows
• Excellent organisational skills, able to multi-task, meet deadlines, and juggle competing demands
• Excellent attention to detail, including the ability to proofread documents and emails, and produce work at a consistently high quality and level
• Excellent written communication and verbal presentation skills, with an ability to apply confidentiality given the business area.
• A collaborative and consultative approach to working with others at all levels in the organisation, and the ability to foster an inclusive working environment
• Excellent interpersonal skills, able to build relationships, both internally and externally
• IT/system skills to an intermediate/advanced level (Microsoft Office packages)
• A pragmatic, proactive, and solutions-driven approach is essential
• As this is a global role, international travel may be required.
• Language skills, other than English, are desirable.

We particularly welcome candidates from under-represented groups, including Black, Asian, and other People of Colour, those with visible or non-visible disabilities, LGBTQ+ candidates, and those who are neurodivergent.

The PRI is committed to offering flexibility to our employees, both formal (e.g., part-time work) and informal (e.g., a shift in hours to accommodate caring responsibilities). Please talk to us about how we could make this role flexible for you.

N.B. We reserve the right to close a vacancy before the closing date in the event of an overwhelming response or a change in business priorities.