STRABAG

Executive Assistant

Company
Location
London Area, United Kingdom
Posted At
7/14/2025
Advertise with us by contacting: [email protected]
Description
Tasks

  • Organise and manage the Managing Directors inbox and diary, ensuring prioritisation of tasks and appointments according to urgency, importance, and relevance.
  • Co-ordinate the Managing Directors daily correspondence and communication.
  • Make all travel and accommodation arrangements, when necessary, including all elements of international travel.
  • Operate as the key contact between the Managing Directors, other directors, senior managers and senior staff, acting as a gatekeeper where appropriate.
  • Manage internal/external communications and arrangements on behalf of the Managing Directors, including communication with other international business units within the group.
  • Arrange external and internal meetings, as required, including logistical support such as catering and room bookings.
  • Meet and greet key clients and senior members of business partners.
  • Organise and collate paperwork for board and management meetings, including agendas, note-taking, and following up on action points.
  • Organise and service UK Branch and senior management meetings.
  • Ensure the offices are always presented in a professional manner.
  • Seek ways of streamlining processes and making efficiencies.
  • Fully conversant with Microsoft Office packages and competent in IT activities.
  • Prepare presentations using PowerPoint and other media.
  • Provide routine and ad hoc management information and reports.
  • Prepare and review documents for grammar, spelling, punctuation, formatting and/or technical accuracy, including a preliminary review of documents requiring signature such as contracts, expenses, and timesheets.
  • Create and maintain paper and computer-based filing systems.
  • Conduct financial duties, for example, processing invoices and expenses
  • Always uphold confidentiality and respect sensitivities.
  • Other tasks as assigned by the Senior Managers.

Qualifications

  • Fully conversant with all Microsoft packages, inc. PowerPoint, Word, Outlook and Excel
  • Fully conversant with GDPR regulations
  • A good standard of education, preferably at degree level however as min. to A level standard
  • Able to touch type with RSA Typing Skills Stage III (advanced) qualification with distinction, or equivalent.
  • Extensive successful experience of working in a senior support role within a corporate environment.
  • Excellent IT skills – Word, Excel, PowerPoint, Outlook, etc.
  • Excellent knowledge using collaboration platforms such as TEAMS, Sharepoint, etc.
  • Great interpersonal and communication skills

Desirable

  • Paralegal knowledge
  • Experience of supporting the CEO / Managing Director of a large organisation.
  • Previous experience within the Construction industry

Advertise with us by contacting: [email protected]
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Executive Assistant | STRABAG | Hunt UK Visa Sponsors