Executive Assistant

Company Description Systemiq is a system-change company committed to achieving the Sustainable Development Goals and the Paris Agreement by transforming markets and business models in five key systems: nature and food, materials and circularity, energy, urban areas, and sustainable finance. As a certified B Corp, we combine strategic advisory with high-impact, on-the-ground work, partnering with business, finance, policy-makers, and civil society to deliver system change. Since our start in 2016, we have grown to more than 320 people working across locations in Brazil, Germany, France, Indonesia, Netherlands, UK and the US. We are a pure-play sustainability-focused company, dedicated exclusively to sustainability projects.

What We Do Systemiq orchestrates system change in clean energy, circular material solutions, and sustainable land use. This involves re-imagining industries, re-configuring the energy world, and regenerating ecosystems to address systemic failures, unlocking economic opportunities that benefit business, society, and the environment.

The Role

We are looking for a highly organised, proactive Executive Assistant to provide direct support to our Managing Partner and Chief Operating Officer.

This is a key role in enabling our senior leadership to focus on the most strategic work. It combines administrative excellence, event and meeting coordination, and trusted communication across a wide range of internal and external stakeholders.

We are open to candidates from a variety of career paths. If you’re someone who brings strong attention to detail, sound judgement, and the ability to stay calm under pressure. This is a high-trust, high-visibility role that offers learning on the job and the opportunity to grow into a senior EA role. You’ll build a close understanding of leadership decision-making and help shape how we work internally and externally.

Key Responsibilities

1. Diary & Administrative Support (MP & COO)

• Manage busy and complex calendars across time zones
• Schedule internal and external meetings with multiple senior stakeholders
• Book global travel, accommodation, and logistics
• Handle document signing, post, expenses and other admin tasks

1. Managing Partner Support

• Coordinate attendee lists and briefing materials for key external engagements
• Support global event logistics and agendas (e.g. NYC Climate Week, Davos)
• Manage MP contact database and execute outreach requests

1. Governance Support

• Coordinate internal leadership forums including Board, Leadership Council, Partners, Operations Leadership meetings, and Leadership Offsites
• Schedule meetings, secure attendance, and manage logistics
• Prepare and send agendas, pre-reads, and follow-ups

What We’re Looking For

You might be early in your EA journey, or coming from experienced operations, comms, or project coordination. We care most about your mindset, attention to detail, and ability to get things done.

You’ll likely thrive in this role if you:

• Love being the organized one in a busy, fast-moving environment
• Have experience juggling multiple priorities calmly and pragmatically
• Communicate clearly and confidently with senior stakeholders
• Take initiative, solve problems, and follow through
• Are collaborative and generous with your time and energy
• Are curious, eager to learn, and committed to improving systems and processes particularly through the integration of AI tools

What You Bring

• 2+ years' experience in EA, operations, project support or similar role
• Experience managing diaries and logistics for senior leaders
• Professional fluency in English (written and spoken) - other languages always welcome
• Expert competence with Microsoft Office (especially Outlook, Word, Excel)

Disclaimer: Please ensure you are legally eligible to work/live in your location when applying for this role. Visa sponsorship or relocation costs will not be provided