Disclaimer: Hunt UK Visa Sponsors aggregates job listings from publicly available sources, such as search engines, to assist with your job hunting. We do not claim affiliation with Viking UK. For the most up-to-date job details, please visit the official website by clicking "Apply Now."
Job Description
About the Role:
We’re looking for a proactive and highly organised
Executive Assistant to support the Managing Director and wider senior leadership team. This is an exciting opportunity for a professional EA who thrives in a fast-paced, collaborative environment and brings experience in executive-level support, event planning, and business coordination.
Key Responsibilities:
- Provide comprehensive diary management for the Managing Director, including scheduling meetings, managing appointments, and handling changes with efficiency and discretion.
- Monitor and manage email correspondence on behalf of the MD, ensuring timely responses and appropriate prioritisation.
- Attend senior meetings to take accurate minutes and ensure follow-up actions are tracked and completed by relevant attendees.
- Plan and coordinate internal and external events for the UK business, including logistics, catering, venue sourcing, and communication with attendees.
- Support with drafting and formatting business presentations for Directors, ensuring a professional and brand-aligned finish.
- Compile business reports and updates as required, collating input from multiple stakeholders.
- Maintain confidentiality and professionalism at all times, acting as a trusted partner to the leadership team.
Skills and Experience Required:
- Proven experience as an Executive Assistant or Personal Assistant at Director or MD level.
- Strong organisational skills and attention to detail with the ability to manage multiple priorities.
- Excellent written and verbal communication skills.
- Demonstrated experience in planning and managing events (on-site and off-site).
- Confident using Microsoft Office tools, particularly Outlook, PowerPoint, and Excel.
- Professional, discreet, and dependable, with a proactive approach to problem-solving.
Location & Working Pattern:
- Based in our Leicester office (LE4).
- Minimum 4 days per week on-site, Monday to Friday.
- Part-time, 32 hours per week. Flexibility to work hours across 4 or 5 days.
Why Join Us?
This is a varied and engaging role for a confident EA who enjoys being at the heart of the business and making things happen. You’ll work closely with senior decision-makers and have the opportunity to influence how we plan and deliver business-wide events and meetings.
