Executive Assistant

Executive Assistant

Competitive Salary

Location - Wrexham

SERV are delighted to be supporting Wrexham FC who are currently recrutiing for an Executive Assistant to join the business.

This role provides a comprehensive, confidential and high-level administrative support to the Club's Snr Leadership team. This position requires a proactive and organised individual with excellent communication skills, professional maturity, and a passion for increasing efficiency through improving the ways that things work.

Communication and Diary Management

• Pro-active approach to diary management and coordination of a busy workload schedule.
• Understand busy periods and actively help to prioritise time, while keeping a daily track of Club activities and event timelines.
• Act as first point of contact for internal and external stakeholders; building, developing and managing key relationships with all internal and external parties and the wider community.
• Manage the office, diary and correspondence of the Snr Management Team, highlighting any priority areas that require attention; with the ability to confidently correspond on behalf of the Snr Management Team,
• Coordinate and manage any UK or International travel and accommodation arrangements for the Snr Leadership Team, liaising with other colleagues as required

Meeting Co-Ordination and Management

• Coordinate, facilitate and attend internal and external meetings for the Snr Management team (including the Board/Technical and other sub committees as required by the Executive Assistant to the CEO); minute taking at board, committee and other meetings, as required.
• Liaise with other departments to follow up on actions, ensuring we are kept on track with deadlines.

Administrative Support

• Support the preparation of research briefing papers (eg key stakeholder background brief; EFL League Club details/history/relevant owner information etc)
• Maintain up-to-date filing and databases; developing an understanding of key documents produced and proactively assemble relevant meeting papers including briefing notes and other general documents.
• Support the development, maintenance and review of administration systems to achieve maximum efficiency across the whole business.
• Prepare and transcribe briefing papers (for example , presentations, reports, documents, letters, budgets, planning schedules, meeting notes and emails) ensuring a robust attention to detail.
• Any other duties commensurate with the role
• The role may require presence on match days, assisting the Executive Assistant to the CEO and liaising with various officials and other members of the match day organisational team; acting as a point of contact for key guests of CEO/Board/Club.

Experience/Qualifications Required

• Proven experience as an Assistant to a management team or similar role in a large multinational organisation; ideally within a sports/leisure/entertainment environment
• Proven track record of managing administration and responsibilities for a team.
• Degree level qualification or number of years experience normally associated with this level of study
• Fully computer literate, including the use of all Microsoft Office packages.
• First class organisational and administrative skills, office management, and the ability to anticipate and always prioritise the diverse workload.
• Excellent communication and presentation skills, with experience of synopsising communication for briefings
• Demonstrated ability to handle and process sensitive data confidentially.
• Excellent numeracy skills.
• Shorthand and audio transcribing skills are desirable.
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SERV are retained on behalf of Wrexham Football Club to appoint an Executive Assistant. All direct applications and CV's will be forwarded to SERV.

If this role is of interest, please apply with your most up-to-date CV.