Executive Assistant Business Partner

Contract - 12 months maternity cover

London based

Hybrid working

£250 a day umbrella (around £49k annually)

The role will support the Regional Vice President of EMEA as well as one additional director.

The role’s key tasks are:

• Diary management: maintains executive's appointment schedule by planning and scheduling meetings, conferences and videoconferences
• Prepare meeting agendas and take minutes/actions during meetings
• Arrange corporate travel including flights, transportation and lodgings and prepare itineraries and agendas
• Act as EA Site lead for our London office, partnering with our comms lead on organising and supporting key company wide office events
• Lead & drive the regular London EABP meeting, keeping the EABP community abreast of EMEA priorities
• Submit expenses on a monthly basis
• Solve simple IT problems and contact the IT department when necessary
• Maintain a strong working relationship with onsite and global EABPs
• Prepare and/or handle confidential material appropriately whether verbal or written

Other Responsibilities involve:

• Assist senior leaders and others in the department on an ad hoc basis
• Compliant with all policies, procedures, legal and regulatory requirements
• Requesting Requisitions/POs for departments
• Support VPs and senior visitors from other company locations
• On-boarding new staff members that will report to their line manager

Skills

• Strong experience in a similar role supporting a senior leader within an international, fast paced and dynamic environment
• Evidence of cross regional collaboration and stakeholder relationships
• A naturally collaborative team player that is proactive and solution minded
• Excellent communication skills, both written and verbal
• Positive, enthusiastic, adaptable and empowered mind set with a “can do attitude”
• Remains calm under pressure with strong executive presence
• Excellent planning and organisational capabilities with a keen eye for detail
• Ability to work autonomously, take initiative and follow through
• Confidently able to liaise with external and internal stakeholders at all levels while representing the organisation