Executive Assistant - Global Markets

Job Title:                      Executive Assistant – Global Markets

Corporate Title:           Assistant

Department:                Global Markets

Location:                     London

Company overview

Nomura is an Asia-based financial services group with an integrated global network spanning over 30 countries. By connecting markets East & West, Nomura services the needs of individuals, institutions, corporates and governments through its three business divisions: Retail, Asset Management, and Wholesale (Global Markets and Investment Banking). Founded in 1925, the firm is built on a tradition of disciplined entrepreneurship, serving clients with creative solutions and considered thought leadership. For further information about Nomura, visit www.nomura.com

Role description:

This is an excellent opportunity for a professional assistant looking for a demanding trading floor role which requires the ability to multi-task effectively and be proactive in a fast paced, dynamic environment.

Role responsibilities overview:

• Provide executive assistant support to GM Executive committee member
• Extensive diary management and meeting co-ordination (room bookings, printing confidential materials, preparation of materials and ADHOC administrative duties)
• Preparation and distribution of papers ahead of committee meetings
• Expenses management and processing receipts/invoices efficiently and in accordance with Nomura’s policies
• Co-ordination of flights, tickets, FX, Accommodation and ground transportation 
• Telephone duties including comprehensive messages and screening calls
• HR administration and maintenance of holiday & planned/un-planned absences log for the team 
• Providing absence cover to other assistants for holidays 
• Reacting to urgent requests
• Opening calls/video conference links when required
• Arranging and liaising with couriers
• Collecting visitors from reception and escorting them to meeting rooms
• Ad-Hoc administrative duties

Skills and experience required:

• Experience in supporting executive level seniority
• Relevant experience within Capital Markets front-office environment
• Ability to work effectively under pressure and in a fast-paced environment
• Excellent verbal and written communication skills 
• Excellent administration, organisational and prioritisation skills 
• Ability to multi-task effectively and to work on own initiative 
• Effective team player with well-developed interpersonal skills 
• Good awareness of confidentiality 
• Organised and detail-oriented 
• Proficiency in Microsoft Office products 
• Ability to interact confidently at all levels

Nomura competencies
Trusted Partner

•  Understand clients’ needs and issues, and respond with high-quality proposals
• Acquire capabilities to perform one’s responsibilities and contribute to being a Trusted Partner

Entrepreneurial leadership 

• Produce new ideas that might challenge the status-quo or oneself

Teamwork Collaboration

• Seek advice from senior colleagues and utilize it for improved results
• Collaborate with members from relevant departments

Influence

• Contribute to the success of the organization both quantitatively and qualitatively, and act with awareness of the impact on others
• Serve as role model and provide guidance to junior employees

Integrity

• Have a good understanding of corporate philosophy, professional ethics, compliance, risk management, and code of conduct, and make decisions and take actions accordingly