Executive Assistant - TEMP

Job Summary

We are looking for a highly organized and proactive Executive Assistant to support one of our Senior Vice President mainly during UK business hours, and flexible to work across time zones with a global team. This role involves managing calendars, meetings, and internal communications, as well as coordinating events and key administrative processes. The ideal candidate is reliable, detail-oriented, demonstrates strong proficiency in digital business tools, and comfortable working independently across global time zones.

Key Responsibilities & Duties:

• Manage complex calendar scheduling and meeting coordination for the Senior Vice President (SVP)
• Prepare agendas for Engagement Town Halls, Capacity Development, and Engagement Leadership calls
• Take notes and track action items for meetings; follow up to ensure timely completion
• Organize in-person group meetings, including logistics, scheduling, and agenda preparation
• Maintain departmental intranet platforms (WeCann and Community Wiki)
• Approve travel requests in Salesforce and track SVP’s absences in spreadsheets
• Approve expenses and absences in the Safeguard portal
• Help record goal setting and performance assessments in the dedicated system for SVP’s direct reports; manage evaluation scheduling
• Process purchase orders, invoices, and requisitions using ReqLogic/Oracle
• Perform additional administrative or coordination tasks as assigned

Required Knowledge, Skills, and Abilities (KSAs):

• Proficiency in Excel, Word, PowerPoint, and Adobe
• Professional Strong written communication; able to draft clear reports and summaries
• Fast notetaking or shorthand ability preferred
• Highly organized, detail-oriented, and able to manage multiple tasks
• Discreet, diplomatic, and culturally sensitive team player
• Works independently with minimal supervision; collaborative mindset
• Familiarity with project management and experience supporting boards
• Flexibility to work across time zones with a global team

Education and Experience Requirements:

• Bachelor’s degree or equivalent experience
• Minimum 5 years of experience in an international environment support senior leaders or executives
• Experience with the tools mentioned in this job description will be considered as an asset

Targeted Base Salary Low:

£2500 - per month

Targeted Base Salary High:

£3500 - per month

Note: The salary range provided here is a general estimation for the position at the time of posting based on the primary location. Salary ranges vary based upon geographic regions and countries. Final compensation packages take into consideration of a variety of factors including but not limited to a candidate’s location, work experience, knowledge, skills and other compensable factors.