Executive Assistant to CEO

Who we are

We’re a dynamic and rapidly expanding Corporate Services Group, led by our passionate founder and CEO. With a thriving customer base of over 500,000 and consistent growth of 20% year-on-year, we're shaking up the business services space. From Company Formation and Legal Support to Virtual Offices. We provide everything businesses need to start, grow, and succeed. Profitable, innovative, and customer-obsessed, we’re on a mission to redefine how modern businesses are supported—and we’re looking for driven individuals to grow with us.

Job Summary

We are seeking a highly capable and forward-thinking Executive Assistant to join our dynamic and fast-growing Group. This is a unique opportunity to support our CEO in a role that goes far beyond traditional EA responsibilities. We're looking for someone with a proven track record of enhancing executive effectiveness, particularly through the implementation of innovative tools and systems that streamline operations, improve productivity, and elevate executive output.

🎯 What You’ll Own & Lead:

• Provide high-level, proactive executive support to the CEO, ensuring seamless day-to-day operations
• Manage complex calendars, travel, and inboxes, resolving conflicts and prioritising effectively
• Organise and prepare meetings, including agendas, materials, minute-taking, and action tracking
• Draft high-quality correspondence, reports, and presentations on behalf of the CEO
• Act as a trusted liaison between the CEO and internal/external stakeholders
• Build strong working relationships across all levels of the business and with key external partners
• Identify and implement modern software tools to streamline executive workflows and improve operational efficiency
• Delegate administrative tasks appropriately to optimise time and focus for the CEO
• Manage personal administration for the CEO, ensuring ease and efficiency in daily operations
• Uphold strict confidentiality, professionalism, and discretion in handling sensitive matters
• Continuously seek opportunities to improve executive support practices across the Group

📚 What You Bring to the Table

• Proven experience supporting C-suite, Managing Partner, or Board-level executives—ideally in a fast-paced or high-growth environment
• Tech-savvy, with strong knowledge of modern software solutions (e.g., AI tools, CRMs, automation platforms) to enhance executive workflows
• Exceptionally organised with strong attention to detail and the ability to manage multiple priorities under pressure
• Proactive and forward-thinking, with a strategic mindset and the ability to anticipate needs
• Discreet, trustworthy, and able to handle sensitive information with integrity
• Flexible and adaptable, with strong business acumen and a desire to contribute to the Group’s success
• Excellent written and verbal communicator, confident, engaging with stakeholders on behalf of the CEO
• Strong EQ and IQ; emotionally intelligent with sound judgement and professional presence
• Bachelor’s degree or equivalent experience
• Able to perform under pressure and consistently meet deadlines

🌍 Who You’ll Be Working With

You’ll be surrounded by passionate, talented changemakers with big ambitions—not just for our business but for our world. Our teams are based remotely and on-site in London and Glasgow, and you’ll be the critical cultural connector between them all. We're a company striving for best-in-class service through empathy, integrity, and innovation—and we want you to be the voice and leader who helps us get there.

Remuneration and Benefits

• 25 days annual leave, plus 8 public/bank holidays
• Private Medical, Dental, and Optical Insurance for you and your family
• Death in Service cover (4x annual salary)
• Employee Assistance Program
• 14 weeks maternity leave pay, 2 weeks paternity leave pay
• 2 paid Volunteering Days per year with our charity partner.
• Annual cost-of-living salary increase
• Cycle to Work Scheme
• Dog-friendly office
• Indoor bicycle storage, changing, and shower facility
• Free soft drinks and bean-to-cup coffee all day
• Free Wednesday lunches
• Free fresh fruit - daily

Equal Opportunities

1st Formations is an equal opportunity employer and is committed to creating a diverse and inclusive workplace. We consider all applicants for employment without regard to race, colour, religion, sex, national origin, sexual orientation, age, citizenship, marital status, criminal history, disability, or gender identity. We encourage individuals from all backgrounds to apply. If you have a disability or special need that requires accommodation, please let us know.